Development Assistant

Youth Haven, Inc.•Naples, FL

5d•$20 - $21

About The Position

The Development Assistant supports Youth Haven’s Development Department by providing database and clerical assistance to development staff. This is a full-time position that may require occasional evening and weekend hours for events. The role supports fundraising and special events, internal staff activities, donor administration and relations, and general office operations. Responsibilities include maintaining donor records, assisting with event planning and logistics, responding to donor inquiries, supporting donor communications and stewardship, and coordinating meetings and administrative tasks.

Requirements

Minimum bachelor’s degree.
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint, and other office software.
Pleasant demeanor and excellent interpersonal skills.

Responsibilities

Create lists of donors to invite to special events.
Collaborate with the development team on event management, including cultivating and expanding event sponsorships and coordinating with event contractors.
Coordinate event logistics and signage, including invitations, ticket sales, and volunteer and staff assignments.
Learn event management with the goal of running a smaller event, such as Healing Youth or Art Haven.
Assist the Development Department as needed.
Serve on the Employee Advisory Committee.
Assist with all-staff meetings to ensure messaging and vision represent the CEO and Management team.
Update and maintain the Donor Perfect database daily.
Enter donor gifts and information uniformly, accurately, and promptly.
Mail donor thank-you letters within 72 hours of receiving gifts.
Prepare and submit the check log.
Work with the Finance Department on donor-software administrative functions needed to close monthly financial statements.
Run donor reports as requested by the Chief Executive Officer, Development Director, and Development staff.
Respond to donor inquiries promptly and courteously.
Support the creation and distribution of donor communications.
Participate in donor stewardship and retention programs and events.
Assist with answering phones and transferring calls to appropriate staff.
Manage public calendars as needed.
Assist volunteers as needed.
Serve as liaison for external and internal meetings.
Schedule meetings, send meeting reminders, set up Zoom meetings, create agendas, take meeting minutes, and distribute them.