Development Assistant, Lawyers Division

UJA-Federation of New York • New York, NY

2d • Hybrid

About The Position

The Development Assistant provides essential administrative support to UJA-Federation’s Lawyers Division, which raises over $14 million annually by engaging lawyers and law firms in New York. The role supports fundraising activities and is not a legal position; legal experience is not required. The successful candidate is organized, personable, thoughtful, and independent, with strong computer, organizational, and data-management skills. They collaborate with Lawyers Division colleagues and the broader UJA team, including volunteers and professional staff, in a fast-paced, high-energy environment. The position is described as an opportunity to work in a warm and supportive environment for the largest local philanthropy in the world.

This is a hybrid position, with a set schedule of three days per week in the office: Monday, Tuesday, and Thursday. The role reports to the Campaign Director, Lawyers Division. The salary is $50,000 annually.

Requirements

• Bachelor’s degree.
• One to two years of administrative experience.
• Proficiency in Microsoft Office, particularly Excel, and Zoom.
• Strong organizational and detail-oriented skills, including the ability to manage numerous simultaneous reports, processes, and procedures.
• Strong critical-thinking and analytical abilities.
• Excellent interpersonal, communication, and organizational skills.
• Ability to work as a team player and participate in cross-division initiatives and events.
• Problem-solving ability and meticulous attention to detail.
• Proactive work ethic and common sense.
• Ability to prioritize work confidently in a fast-paced environment.
• Flexibility to work at events and programs when required, including outside normal business hours.

Responsibilities

• Schedule and provide administrative support for events, committees, meetings, and affinity groups, including logistics, materials preparation, mail-merge communications, attendance, and note-taking.
• Support communications with nonprofit organizations, lay leaders, and Lawyers Division professional staff, including drafting emails and answering phone calls.
• Coordinate and take initiative in planning and executing briefings, large-scale events, and committee meetings.
• Learn UJA-Federation databases; conduct searches, create giving reports, and update data as needed.
• Process gifts and event registrations and payments; request and generate invoices; and complete expense reports.
• Provide support before, during, and after meetings, events, and programs, including registration, collecting payments, distributing literature, and event setup and teardown.
• Manage the journal system for fundraising events and coordinate advertisements from contributors.
• Interface with UJA-Federation departments, including the Print Shop, Accounting Services, Human Resources, Audio & Visual, and Marketing & Communications.
• Complete other projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level