Development Assistant

The Bush School•Seattle, WA

11d•Onsite

About The Position

The Bush School is seeking an enthusiastic and mission-driven Development Assistant to join our team. This role provides comprehensive administrative and operational support to advance the school’s fundraising, engagement, and community-building efforts. The Development Assistant reports to the Assistant Head of School for Advancement (AHOSA) and works collaboratively with members of the Development team and across campus. This is a salaried, non-exempt position. The Development Assistant supports the day-to-day operations of the Development Office and contributes to the successful execution of events, communications, and strategic initiatives. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Requirements

Exceptional organizational and time management skills, with strong attention to detail
Clear and professional written and verbal communication skills
Ability to manage multiple priorities and work both independently and collaboratively
Strong interpersonal skills and demonstrated cultural competency
Sound judgment, discretion, and ability to maintain strict confidentiality
Have a current Adult and CPR, First Aid, and AED Certification (or receive one soon after hire date)
Meet the school’s standards when completing two separate background screenings
Stamina: Ability to stand and walk for extended periods, manage long days, and support body with core muscles.
Fine Motor Skills: Using hands to grasp, move, or assemble small objects (e.g., papers, writing).
Sensory: Clear hearing to distinguish sounds and vision to see differences in color, shade, brightness.
Ability to sit and keyboard for up to 8 hours per day & lift up to 30 pounds (file boxes).
Applicants interested in applying for this opportunity should visit our website at www.bush.edu and navigate to the employment section of the website (found under the “About Bush” tab) for additional information/instructions.
This position requires applicants to be, at the time of application, legally authorized to work in the United States.
The Bush School does not offer visa sponsorship for this position and will not consider applicants who require visa sponsorship.

Nice To Haves

Bachelor’s degree or equivalent experience
Two to three years of administrative support experience, preferably in a nonprofit or school setting
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Experience with database systems; familiarity with Raiser’s Edge is preferred but not required

Responsibilities

Maintain and update the constituent database, including tracking relationship activity and action steps
Manage the AHOSA’s calendar, including scheduling meetings and coordinating logistics
Maintain the Development Office calendar and key deadlines
Track expenses and process reimbursements, payments, and related documentation
Maintain accurate and organized files and records for Development programs and operations
Identify and implement process improvements to support office efficiency
Coordinate logistics for meetings with volunteers, parents/guardians, and school leaders, including space reservations and catering
Prepare and distribute meeting materials and communications
Attend meetings, record minutes, and ensure timely follow-up
Assist in the planning and execution of development events, including: Managing invitations and RSVP tracking, Coordinating catering, setup, and breakdown, Partnering with campus departments on logistics and execution
Track event-related tasks and support post-event evaluation processes
Provide support for development communications, as needed
Assist with key initiatives, including: Capital campaign calendar coordination, Prospect research at a high level, Scheduling and coordination of new family engagement meetings
Perform other duties as assigned in support of the Advancement Office and school priorities