Job ID #31969: Development Administrator

City of Hamilton•Hamilton, ON

20h•CA$40 - CA$46•Onsite

About The Position

This role involves contributing to the City of Hamilton by preparing and implementing administrative systems for development applications. The responsibilities include data tracking, records maintenance, and the development and maintenance of data tracking systems and procedural manuals for the Growth Management Division. The position reports to the Senior Engineer, Capital Planning, and works under the supervision of the Senior Development Administrator.

Requirements

Completion of a three-year community college diploma in Computer Systems or Engineering technology, or related education with demonstrated related experience in database and records management data tracking and reporting.
Basic understanding of database structure and functions.
Extensive experience in records management, including data tracking and reporting, custom data retrievals, data sets.
Experience in a computerized environment including excellent working knowledge of Microsoft Office computer software applications (Excel, Word, PowerPoint, SharePoint) and digital database software.
Effective written and verbal skills in preparation of correspondence, documents and reports.
Initiative, ability to work independently, good organizational and analytical skills, attention to detail and teamwork skills.
Ability to locate and accurately utilize relevant research material and documents.

Nice To Haves

Directly related experience in designing and implementing relational databases is an asset.
Working knowledge and experience with G.I.S. is an asset.
Familiarity with the City of Hamilton’s Comprehensive Development Guidelines and financial Policies is an asset.
Knowledge of land development process is an asset.

Responsibilities

Prepare and implement administrative systems for development applications data tracking.
Maintain records for development applications.
Develop and maintain data tracking systems and procedural manuals for the Growth Management Division.
Compose correspondence and compile/analyze statistics.
Compile information for new and/or amendment of existing development policies and procedures.
Coordinate and implement the preparation of manuals containing development policies, procedures, and standards.
Coordinate with development staff, other sections or departments, and prepare information for recommendation reports to Council.
Assist in the design, development, and maintenance of the Growth Management Division’s electronic data systems for tracking development applications.
Assist in the creation of user manuals and provide training on data tracking systems.
Set up Database features for staff Time Tracking and Reporting.
Oversee and document processes for all types of development applications for incorporation into the tracking system, including creation of flow charts.
Use electronic data systems to compile information and prepare status reports for Council, other departments, and divisional staff.
Record and process Development Processing Fees, including yearly indexing/maintenance of Divisional Processing Fees List.
Oversee and monitor processing fee records in a digital Database.
Track quantities and costs of municipal works constructed under development applications.
Review tender documents to record constructed municipal works and enter the information into the division database.
Prepare reports for management, senior staff, and other departments showing the quantity of municipal infrastructure constructed under development applications.
Participate in the Staging of Development Program and preparation of reports by compiling and recording subdivision draft plan information, application status, and proposed Land Use data.
Prepare Staging of Development Detail Sheets for all active subdivision applications.
Perform other duties as assigned.