Design Project Coordinator I

Venterra Realty•Houston, TX

1d•Hybrid

About The Position

We are seeking a Design Project Coordinator with experience in interior design, construction project management, and FF&E procurement to support mainly multifamily renovation (CapEx) and some ground-up development projects. This role is responsible for end-to-end project coordination, acting as the key liaison between Design, Construction (GCS), Asset Management, vendors, and external partners. The ideal candidate will bring strong experience in project scheduling, budgeting, construction coordination, and procurement management. You will play a critical role in delivering on-time, on- budget, high-quality design and construction projects that enhance resident experience, leasing performance, and asset value, while supporting the company’s expansion into new development projects.

Requirements

Bachelor’s degree in Interior Design, Architecture, Construction Management, or related field
2–5 years of experience in design project coordination, construction project management, or interior design project management
Experience with renovations project coordination is required for this role
Strong knowledge of FF&E procurement and vendor management, Construction processes, sequencing, and renovation planning, CapEx project management and budgeting
Proficiency in project management and scheduling tools
Advanced skills in AutoCAD, Microsoft Excel and Office Suite
Strong communication, organization, and stakeholder management skills
Ability to manage multiple projects simultaneously
Detail-oriented with strong problem-solving and analytical skills
Proactive, solutions-driven mindset
Applicants must be legally authorized to work in the United States at the time of application and throughout employment. The company does not provide visa sponsorship for this role.

Nice To Haves

Experience with multifamily, commercial, or real estate development projects (renovation and ground-up) is an asset
Experience with Coupa (procurement software), Bluebeam or Sketchup is preferred

Responsibilities

Manage the full project lifecycle including planning, design coordination, procurement, construction administration, installation, and closeout
Develop and maintain project schedules, timelines, budgets, and milestone tracking tools
Coordinate cross-functional teams including Design, Construction, Operations, and Asset Management
Collaborate with interior designers, architects, and engineers on schematic design, design development (DD), and construction documents (CDs)
Support renovation planning, including feasibility studies, existing conditions assessments, and phased construction approaches
Partner with construction teams and superintendents to ensure design intent is executed accurately in the field
Assist with punch lists, issue resolution, and project closeout
Lead FF&E procurement (Furniture, Fixtures & Equipment) and finish selections
Manage purchase orders (POs) via Coupa and track all procurement activities
Evaluate vendor bids, quotes, samples, and submittments
Oversee logistics including manufacturing, shipping, delivery, and installation
Monitor project budgets and CapEx spending, ensuring alignment with approved financials
Prepare cost reports, change orders, and financial forecasts
Identify cost-saving opportunities and value engineering initiatives
Deliver monthly financial and project status reports
Serve as the main point of contact for vendors, contractors, consultants, and internal stakeholders
Build and manage vendor relationships and performance
Provide executive-level reporting and project updates to leadership