Design Production Coordinator

Eames Institute•Richmond, CA

9d•Onsite

About The Position

The Design Production Coordinator supports the development and execution of the Eames Institute’s visual identity across print, digital, retail, exhibitions, events, and experiential platforms. The role provides day-to-day support to the Creative Lead and the broader marketing and communications team, helping move creative projects from concept through completion. Its focus is project coordination, creative asset management, and administrative responsibilities, with opportunities to provide hands-on design support. Working closely with the Creative Lead, the coordinator helps translate creative concepts into polished visual communications that reflect the Eames Institute’s mission, aesthetic, and brand standards. The position is suited to an early-career operations professional seeking to develop design production skills and gain experience across a range of creative projects and mediums. The role is expected to be primarily onsite at the Richmond Archives, with a Monday-through-Friday schedule from 9:00 a.m. to 5:00 p.m.

Requirements

Experience in creative operations and/or production management positions.
Strong organizational skills and exceptional attention to detail.
Comfort with spreadsheets, databases, file management systems, and other administrative tools.
Ability to manage multiple projects, tasks, and deadlines simultaneously.
Strong written and verbal communication skills.
Ability to take direction, receive feedback, and work collaboratively.
Proactive approach to identifying what needs to be done and following through.
Comfort moving between creative, administrative, and operational tasks throughout the day.

Nice To Haves

Interest in architecture, art, culture, publishing, and/or the legacy of Charles and Ray Eames.
Demonstrated interest and ability in graphic design, with a portfolio or examples of print and digital design work.
A keen eye for layout, typography, color, and photography.
Proficiency in Adobe Creative Cloud, particularly InDesign, Illustrator, and Photoshop.
Familiarity with Figma and/or other digital design tools.

Responsibilities

Support the Creative Lead in tracking projects, deadlines, priorities, and deliverables.
Maintain project trackers, calendars, and status updates.
Coordinate project information and follow up with internal teams to obtain materials and approvals on time.
Assist with project intake, file routing, approvals, revisions, and final delivery.
Coordinate with printers, vendors, photographers, illustrators, and other creative partners as needed.
Prepare materials and documentation for creative meetings and reviews.
Identify and communicate upcoming deadlines and project needs.
Support the Creative Lead in developing and evolving processes internally and with external stakeholders.
Organize and maintain digital creative assets, including images, artwork, templates, presentations, and final files.
Enter and maintain project, asset, and other creative information in internal systems and databases.
Keep files and records accurately labeled, organized, and up to date; assist with metadata, tagging, and cataloging.
Help maintain shared folders, archives, templates, and other creative resources, and improve the organization and accessibility of team assets.
Provide day-to-day administrative support to the Creative Lead, including scheduling, meeting preparation, and follow-up.
Help organize creative team meetings, presentations, and project reviews.
Track invoices, purchase orders, and other project-related administrative information as needed.
Gather information and prepare reports, lists, and presentations.
Manage routine correspondence and follow-up related to creative projects.
Take on special projects and other administrative responsibilities supporting the marketing and communications team.
Support the development and execution of visual design materials across print, digital, social media, email, retail, events, and other organizational needs.
Adapt and update existing creative concepts, templates, and brand assets for different applications and formats.
Create layouts, graphics, presentations, and other visual design collateral under the Creative Lead’s direction.
Assist with preparing print- and production-ready files.
Support creative research, mood boards, image sourcing, and presentation development.
Help maintain consistency of the Eames Institute visual identity across communications and touchpoints.
Participate in creative reviews and incorporate feedback into design work.