Design Operations & Integration Specialist

PepsiCo•New York, NY

About The Position

At PepsiCo design, we have a saying: “We’re crazy enough to think we can inspire the future.” This is what drives us, in everything we imagine, develop and execute. Design is a strategic global function for PepsiCo that drives business value by leading innovation, creating experiences, and brand engagements. We are one of the first major food & beverage companies to integrate multiple design disciplines—brand design, design thinking, industrial design, design strategy, front-end innovation—into a single group. Our goal is clear: to connect PepsiCo’s food & beverage portfolios, with today’s hyper-connected, networked users and consumers hungry for meaningful, authentic, and relevant brand experiences across multiple touchpoints and regions of the world.

Requirements

Bachelor’s degree or equivalent experience required
Minimum 2 years of fulltime working experience supporting or managing operational processes for global or multi‑site teams
Proven ability to manage relationships with external vendors and agency partners in a professional, organized manner
High attention to detail, with a strong commitment to data accuracy, financial integrity, and process compliance
Demonstrated ability to support culture, engagement, and talent programs, including events, onboarding, internships, or community‑building initiatives
Strong communication and collaboration skills, with the ability to work effectively across functions, seniority levels, and geographies
Proactive, solutions‑oriented mindset with a willingness to operate in a fast‑paced, evolving environment

Responsibilities

Support the creation and implementation of SOW/PO/Vendor management processes, distribution of meaningful metrics, and development of best practices
Support Business Management team on day-to-day budget management ensuring the teams meet all financial deadlines imperative to P&L YOY planning
Partner on and support vendor contract process (MSAs) to ensure accurate and timely execution of required contracts and monitor expiration dates.
Partner on and support vendor set up for POs and invoicing and facilitate the resolution of related issues.
Support management of relationships with external vendors and on-site agency designers.
Assist on the development of materials & support ongoing trainings on end-to-end vendor management processes
Day to day technical support of Design Operations Sr Mgr on key priorities (eg OGT/SBT, Design Value)
Support optimization, buildout, maintenance, and scaling of tech platforms for global design team
Oversight of function-wide distribution list governance, coordinating with designated list owners to support onboarding, offboarding, and accurate system access
Management of contractor tracking across global function, coordinating with designated contacts to maintain holistic visibility and accurate headcount
Ongoing maintenance of function-wide org chart, coordinating monthly refreshes and partnering with platform providers and HR Operations to ensure accuracy
Support execution of Design’s culture strategy and key initiatives (e.g. Global Summit, New Hire Events, Who’s Who, Winter Wishes.
Oversight of internal and external Design Center Engagement process by streamlining intake, assessing audience needs, and delegating ownership to ensure high quality, well-supported experiences
Support internship program by outlining culture-driven programming and events and sourcing engaging activities to create a meaningful intern experience
Partner with team members across offices to strengthen connection, engagement, and integration

Benefits

Bonus based on performance and eligibility target payout is 5% of annual salary paid out annually.
Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
Medical
Dental
Vision
Disability
Health, and Dependent Care Reimbursement Accounts
Employee Assistance Program (EAP)
Insurance (Accident, Group Legal, Life)
Defined Contribution Retirement Plan