Design Coordinator

Brown and Caldwell•,

1d•$51,000 - $77,000•Remote

About The Position

We are seeking a Design Coordinator to support projects in our California-Desert Business Unit with preferred location on West Coast (either PST or MST zones). Our ideal candidate will proactively partner with Design Managers and other members of the project team to provide Design Coordination support on projects from start to finish. The Design Coordination role involves performing routine technical and administrative support tasks as directed, working within clearly defined guidelines. The role focuses on supporting the design team to facilitate smooth operations in managing design deliverables, coordinating construction administration tasks, and ensures that deliverables meet the client's expectations. The role operates under close supervision and is generally without decision-making authority. This role focuses on gaining an understanding of role responsibilities and acquiring new skills in design coordination.

Requirements

Solid understanding of technical and administrative tasks in design coordination.
Ability to manage logistical aspects of design deliverables production and maintain project collaboration sites.
Strong coordination and project management skills.
Ability to assist in developing work breakdown structures and schedules
Good communication and administrative skills.
Typically requires a minimum of 2 years of design coordination or related professional experience.
An associate’s degree in business administration or relevant work experience is required.

Nice To Haves

Work closely with the design managers to lead the design team coordination and communication.
Build relationships with design managers and team members; proactively identify work assignments that need to be completed.
Create and maintain master specification lists, drawing lists, action item lists, consolidated comment logs, decision logs, and other design-related lists/logs as needed.
Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA/QC plan, and maintain documentation of QA/QC (approvals, markups, etc.).
Setup workflows and review sessions through Bluebeam Studio.
Create and manage internal project design, QC, and deliverable schedules.
Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
Minimum two years’ experience in project coordination and construction specification standards/EJCDC in the A&E and construction industry preferred.
Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, Project, SharePoint, Bluebeam and ProjectWise skills are a plus.
Candidate should be able to anticipate project needs and have the ability to identify work assignments independently.
Candidate should be comfortable working directly with senior managers and technical staff.
Good communication skills (written and verbal) are essential.
Successful candidate will be proactive and self-motivated with a desire to learn and grow in the role.
Ability to multi-task and prioritize required.
Ability to work both independently and in a team environment required.
Ability to work under multiple deadline pressures required.
Candidate should be skilled in problem solving.
Candidate should be willing to work occasional over-time.

Responsibilities

Maintain basic master lists and logs during design and construction.
Coordinate specification development in Specification Development Platform (SpecLink).
Coordinate design deliverable content and manage design deliverables production.
Assist in developing design work breakdown structure and schedule.
Help prepare and implement project and quality management plans, project documentation and health and safety plans.
Coordinate and document basic QA/QC activities.
Maintain project collaboration sites.
Support Design Manager (DM) with Subject Matter Expert (SME) engagement for QC and scope, schedule and budget development and tracking.
May assist with subconsultant and teaming partner coordination.
Coordinates design team meetings, communications.
May prepare client presentation materials.
Flexibility to adapt and execute various additional assignments based on evolving needs.