Deputy Secretary Of State For Operations (It Strategist)

State of Nevada•Nevada, NV

13h•Onsite

About The Position

The Nevada Secretary of State (SOS) seeks a candidate to fill the Deputy Secretary of State - Operations position. This full-time position reports directly to the Chief Deputy Secretary of State, is an appointed position and serves at the pleasure of the Secretary of State. The position is in Carson City or Las Vegas, Nevada. The services of the SOS Office are only as good as its technology. Under the direction of the Chief Deputy Secretary, the ideal candidate would effectively perform the following: A visionary which serves as the driving force of overall tech strategy and oversight. Oversight of the SOS Information Technology Services Department is one of the most critical components of this role in achieving the goals: Modernization, Innovation and Transparency. Because of the many systems upgrades currently in progress, this role is highly focused on IT and project management; provides strategic direction and support to the Office of Project Management, the Chief Information Technology Manager, ensures compliance with State of Nevada enterprise Information Technology Services policies and procedures; ensures SOS IT project deadlines are met and forecasting IT resource needs are managed. Serves as contributing member of the SOS Executive Team including participation in strategic planning for the office’s technology needs, assisting in developing and advocating for such legislative measures to advance the policy and technology needs of the office. Provides oversight for the internal administrative functions of the Secretary of State (SOS) including the agency’s budget / accounting department and information technology services. Implements the agency’s strategic plans through leaders of Information Technology and Accounting Departments. Oversees the SOS financial section and supports the Administrative Services Officer 3, including biennial budget preparation, preparation of fiscal notes for proposed legislation, continuous budget tracking and management, year-end closing, work programs, purchasing, contract management, accounts payable and receivable, establishing and monitoring compliance with internal controls, revenue tracking, forecasting, and presenting at meetings of the Board of Examiners and the Interim Finance Committee. Oversees management of facilities for SOS in Carson City and Las Vegas, including collaboration with State of Nevada Public Works/Buildings/Grounds Leasing Services and private property owners of leased facilities to ensure all SPS facilities are functional, safe and secure. Mentors and supervises the Operations Administrative Assistant positions (2 full-time positions), including responsibility for staffing and management of the SOS Capitol Reception desk, managing office-wide equipment and supply needs and coordination of travel. Acts in the stead of the Secretary at various boards and commissions as necessary and appropriate.

Requirements

Bachelor’s degree from an accredited college or university with major coursework in internet technology (or equivalent experience), accounting, business administration, public administration or related field OR an equivalent combination of education and experience including directly related experience in performing professional management and/or administrative duties in a government setting.
IT project management experience relating to the phases of design, development and launch of an IT project.
Working knowledge of standard governmental budgeting and accounting principles.
Working knowledge of legislative and regulatory processes.
Working knowledge of governmental human resources administration.
Places a priority on serving the needs of the State of Nevada and its constituency.
Possesses a strategic mindset involving proactive planning, consideration of long-term impact of decision making on future goals, critical analysis in evaluating variables that influence long term success, effective resource allocation in alignment with strategic goals, flexibility to adapt to changing circumstances, recognizing and seizing opportunities to gain competitive advantage and mitigating potential risks that could negatively impact plans.
Assists in the development and implementation of State policies overseen by the Secretary of State.
Maintains a working knowledge of the statutory and regulatory requirements and internal policies and procedures of each division/program.

Responsibilities

Serves as the driving force of overall tech strategy and oversight.
Provides strategic direction and support to the Office of Project Management and the Chief Information Technology Manager.
Ensures compliance with State of Nevada enterprise Information Technology Services policies and procedures.
Ensures SOS IT project deadlines are met and forecasts IT resource needs.
Serves as a contributing member of the SOS Executive Team, participating in strategic planning for the office’s technology needs.
Assists in developing and advocating for legislative measures to advance the policy and technology needs of the office.
Provides oversight for the internal administrative functions of the Secretary of State (SOS), including the agency’s budget/accounting department and information technology services.
Implements the agency’s strategic plans through leaders of Information Technology and Accounting Departments.
Oversees the SOS financial section and supports the Administrative Services Officer 3, including biennial budget preparation, preparation of fiscal notes for proposed legislation, continuous budget tracking and management, year-end closing, work programs, purchasing, contract management, accounts payable and receivable, establishing and monitoring compliance with internal controls, revenue tracking, forecasting, and presenting at meetings of the Board of Examiners and the Interim Finance Committee.
Oversees management of facilities for SOS in Carson City and Las Vegas.
Mentors and supervises the Operations Administrative Assistant positions (2 full-time positions).
Manages the staffing and management of the SOS Capitol Reception desk.
Manages office-wide equipment and supply needs.
Coordinates travel.
Acts in the stead of the Secretary at various boards and commissions as necessary and appropriate.