Deputy Recorder

Cass County • Walker, MN

6d • Onsite

About The Position

To record and track real estate documents per state statute. Requires outstanding customer service and considerable tact, discretion, and be accountable for the protection and control of extremely sensitive information.

Requirements

• Knowledge of state and federal laws related to recording real estate documents and plat review.
• Strong interpersonal/communication skills, attention to detail, and accuracy.
• Ability to operate a computer, scanners, and basic office equipment and specialized computer software programs.
• Working knowledge of rules and regulations governing the data practices, laws and record retention.
• Must be able to multi-task under constant interruptions and compliance deadlines.
• High school diploma or equivalent.
• Two to three years of specialized training or progressive related experience.
• Proficiency in the use of Excel, Word, and imaging software and equipment.
• Must possess a current valid driver’s license for occasional travel for training purposes.
• Must be a Certified Passport Acceptance Agent or complete certification process upon hire and successfully pass annual certification.
• Must adhere to protecting personal identification information regarding passports, military discharges, and statutory privacy programs (Safe at Home/Judicial Security).

Nice To Haves

• Four to six years of specialized training or progressive related experience.

Responsibilities

• Review instruments/documents for completeness, and uniformity with legal standards, and verify appropriate recording fees received.
• Indexes real estate documents in appropriate computer tract index.
• Enter pertinent data into records software and proof information entered by other employees.
• Daily imaging of documents/instruments to meet archival quality standards; and proofing of images for quality control, accuracy, and clarity of images.
• Retrieve information from real estate records as requested by title companies, lending agencies, attorneys, realtors, and the public.
• Prepares and balances daily reports regarding the recording of documents and fees collected.
• Serves as a Passport Acceptance Agent, processing passport applications without errors or omissions and compiling information to be sent to the federal government, in compliance with federal regulations.
• Performs other duties as assigned.

Benefits

• Benefit Information Cass County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED