Deputy project Manager

CAD Railway Industries•Montreal, QC

21d•Onsite

About The Position

As Deputy Project Manager, you will play a critical role in the administration, planning, coordination, and execution of projects, while acting as the second-in-command to the Project Manager/Director. You will be responsible for ensuring projects are delivered in accordance with contractual requirements, budgets, and schedules, while maintaining strong coordination between internal teams and external stakeholders. You will combine hands-on coordination and administrative oversight with project leadership responsibilities, including performance tracking, financial monitoring, and proactive issue resolution.

Requirements

Bachelor’s degree in engineering, project management, or a related field
Minimum of 4 years of experience in project coordination or project management, preferably in a technical or industrial environment
Experience in project controls (schedule, cost, risk management)
Proficiency with project documentation platforms such as SharePoint or Google Drive
Strong knowledge of Microsoft Office Suite (Teams, Outlook, Word, PowerPoint, Excel)
Experience with project planning tools (e.g., MS Project)
Working proficiency in both French and English
Strong ability to manage priorities, deadlines, and multiple stakeholders
Ability to identify issues and implement practical solutions proactively
Leadership capability with the ability to influence cross-functional teams without direct authority
Strong analytical and organizational skills
Ability to work effectively under pressure in a fast-paced environment

Nice To Haves

Experience in railway, manufacturing, MRO, or heavy industry is a strong asset
OIQ membership is an asset
Project Management certifications (e.g., PMP) are an asset

Responsibilities

Support the Project Manager/Director in developing project plans, schedules, budgets, and execution strategies, ensuring alignment with contractual and operational requirements
Monitor project progress against milestones, budgets, and deliverables, and ensure adherence to project timelines
Coordinate and facilitate communication and collaboration between engineering, procurement, finance, operations, and external stakeholders
Maintain and oversee project documentation systems, including meeting minutes, progress reports, risk registers, and contract documentation
Prepare and present project status reports, including schedule performance, financial updates, risks, and key issues to stakeholders
Ensure project deliverables meet organizational standards, contractual requirements, and quality expectations, performing regular validations and follow-ups
Support and monitor budget control and financial performance, including invoicing, cost tracking, forecasting, and follow-up on payments
Assist in resource coordination in a matrix environment to ensure project needs are met efficiently
Identify risks, delays, and issues proactively, implement mitigation and recovery plans, and escalate critical items as required
Organize, prepare, and lead project meetings, including agenda preparation, documentation, and follow-up on action items
Contribute to contract administration activities, including review of technical and commercial documentation
Manage administrative aspects of the project, including scheduling, document control, reporting, and coordination of deliverables
Prepare, review, and translate documents and reports as required
Draft and distribute communications, correspondence, reports, and presentations for internal and external stakeholders
Support preparation of client deliverables and internal presentations
Perform other related duties as required to support successful project delivery