DEPUTY POLICY ADMINISTRATOR

Arizona Department of Administration•Phoenix, AZ

1d•$78,543 - $95,000•Hybrid

About The Position

The Department of Economic Security (DES) is seeking an experienced and motivated professional to serve as Program Administrator 2 (Deputy Policy Administrator). This role is responsible for planning, directing, and coordinating administrative functions related to administrative policy governed by state and federal statutes and regulations and the Arizona Department of Administration. The position will develop and manage business services in accordance with state and federal rules, regulations, and guidance and ensure subordinate employees are informed of current rules, regulations, policies, and procedures. The role provides strategic, operational, and organizational support that cultivates DES' capacity for creating structures and processes that ensure the Department's activities are conducted in a manner that is accountable, compliant, transparent, responsive, inclusive, equitable, accessible, and participatory. The position will work closely with subject matter experts and policy teams across the Department to seek out and leverage best practices and enterprise-level solutions. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Leadership and team building methodologies, supervisory and evaluation practices relevant to professional and administrative staff.
Comprehensive knowledge of programs administered by the Department.
Rules, regulations, policies and procedures, Federal and state laws governing Department programs.
Principles and practices of public administration.
Research, methodology, project planning, development, organization and workflow techniques.
Methods used for creating, implementing, and monitoring performance measures.
Word processing, presentation, email, internet, and other appropriate software.
In-depth understanding of resources for program services across the Department.
Understanding and interpreting complex federal and state laws and regulations.
Managing and balancing various management and administrative functions.
Presenting information on complex issues and ideas clearly and effectively, both orally and in writing.
Supervising staff, establishing priorities, planning, analyzing, and coordinating activities.
Initiating and maintaining complex and difficult working relationships with a diverse group of staff.
Performing a full range of complex administrative, managerial and supervisory functions.
Maintaining comprehensive reports
Analyze federal and state laws and federal regulations for the development of Department rules.
Coach, counsel, mentor, listen and lead in a fast-paced environment, while managing a diverse group of employees.
Direct, motivate, and instill confidence in subordinates’ employees; delegate, train and evaluate.
Identify and analyze organizational and/or procedural problems and determine effective solutions.
Respond to internal and external customers with tact, diplomacy, accuracy, and appropriate and timely information.
Create, maintain, and complete special projects and reports with accuracy and timeliness.
Interact with other departments, outside representatives, and community groups/leaders.
Exercise a high degree of discretion, confidentiality, and independent judgment.
Organize and control long and short-term projects and define objectives and deadlines.
Manage daily demands, change priorities, and adapt to rapid changes in workload.

Nice To Haves

Five years of managerial experience preferred
Master's degree in business or public administration from an accredited college or university.
May substitute for two years of the preferred experience.

Responsibilities

Oversee and administer the day-to-day functions of the DES Policy Unit, responsible for the development and continued maintenance of Department rules, ensuring effectiveness, efficiency, and productivity of the programs supported.
Develop policies, procedures, and systems to ensure productive and efficient operations.
Provide assistance and support to the Senior Administrator in problem solving, project planning and management, and development and execution of stated goals and objectives.
Monitor progress to ensure goals, priorities, and time frames are met.
Set long-range goals, objectives, and priorities, and monitor progress to ensure goals, targets, priorities, and time frames are met.
Manage and direct staff activities directly, including staff huddles, one-on-one coaching meetings, and employee appraisals.
Actively seek out best practices from other states and entities to better inform and innovate Department rule-making practices.
Strengthening collaboration with internal partners by delivering training and support, and partnerships with GRRC and SOS.
Attends meetings, seminars, and training as required.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities