Deputy Municipal Court Clerk

City of Williston • Williston ND, ND

6d • Onsite

About The Position

Performs all clerical duties related to courtroom operations inside and outside the court room assisting in the fair, timely, and accurate adjudication of municipal court cases. This role involves handling telephone inquiries, greeting visitors, entering dispositions in real-time, maintaining court records, preparing the court calendar, scheduling referrals, issuing notices, posting payments, and maintaining the confidentiality of court operations. The position requires collaboration with the Municipal Court team, Judges, City Attorneys, Police Department, and other relevant agencies. The employee must be physically present at the worksite and perform all duties in accordance with City policies and procedures. Additional clerical and administrative duties may be assigned.

Requirements

• Skill in routine computer operations.
• Ability to recognize, analyzes, and solves problems.
• Working knowledge of record keeping practices and procedures.
• Working knowledge of modern office practices and procedures and clerical duties.
• Ability to make mathematical computations rapidly and accurately.
• Skill in the use of office machines.
• Ability to communicate effectively, verbally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the general public.
• High school graduate or equivalent.
• Two years of experience in clerical duties, and office machine operations or closely related field.
• Must be bondable.
• Must pass City of Williston and FBI Criminal Background Check.
• Must be able to type 50 words per minute.

Nice To Haves

• One year of experience in court or legal experience preferred.
• Basic experience of Microsoft Outlook and Word.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; takes messages; directs to appropriate personnel.
• Enter Dispositions in real time in the Court Room.
• Receives and maintains all papers and records filed or deposited in the Clerk of Court Office; disposes of records in accordance with Supreme Court guidelines.
• Prepares the court calendar in coordination with applicable attorneys and prepares court judgements; schedule and follow up referrals to court-related agencies.
• Enter dispositions of courtroom proceedings, findings, orders, and decisions into court database; enter citations into the Court database.
• Issue processes notices as required.
• Use due diligence and care in the posting of payments of fines, restitution and in preparation of court orders; receives and receipts funds; maintains related records.
• Maintain confidentiality of court operations and records as required by law.
• Work collaboratively with Municipal Court team, Judges, City Attorneys, Police Department, and all agencies with a vested interest in the court.
• Be physically present in attendance at the worksite.
• Perform all work duties and activities in accordance with City policies and procedures.
• Perform other clerical and administrative duties as assigned.

Benefits

• The City of Williston does not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.
• In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED