Deputy Court Clerk

City of Grand Rapids • Kent County Courthouse 61st District Court 180 Ottawa Ave NW Grand Rapids, MI

1d • Onsite

About The Position

Under general supervision, the incumbent performs a variety of advanced clerical, procedural, and legal processes supporting activities in the Clerk’s Office, including civil, criminal, traffic, or other areas of the court as assigned, e.g., Probation Office. Provides information and assistance to judges and court staff, law enforcement officers, attorneys, defendants, the public, and funding unit personnel. The work may require the application of independent judgment and the interpretation of routine policies and regulations on the basis of training and knowledge gained through experience on the job. In addition, this position is responsible for filling in as a Judicial Clerk for work performed in a courtroom as assigned.

Requirements

• Associate’s degree in criminal justice, public administration, accounting or closely related area; or, high school diploma or equivalent (G.E.D) and three (3) years of specialized experience in accurately applying rules, regulations or directives and the routine use of specialized terminology and office technology.
• Certified LEIN operator and recertify as applicable.
• Directly related college-level coursework may be substituted for required experience on a year-for-year basis.
• Knowledge of court procedures and policies, legal documents, laws, and other information pertaining to the court or court procedures.
• Knowledge of court record keeping principles and practices.
• Knowledge of Code of Conduct and compliance with the Code of Conduct and court confidentiality requirements.
• Skills in contributing effectively to the accomplishment of the Court’s goals, objectives and activities.
• Skills in use of automated systems and applications including word processing, spreadsheet and database applications, internet, financial systems, accounting applications, and various other types of systems and software.
• Ability to perform specialized clerical support work in a court environment.
• Ability to consistently demonstrate sound ethics and judgment.
• Ability to communicate effectively (orally and in writing) to individuals and groups to provide information regarding court information, practices and procedures.
• Ability to provide customer service and resolve difficulties while complying with regulations, rules, and procedures.

Nice To Haves

• The work may require the application of independent judgment and the interpretation of routine policies and regulations on the basis of training and knowledge gained through experience on the job.

Responsibilities

• Prioritizes and examines incoming court documents and materials for conformance to the Michigan Court Rules, local rules, practices, and procedures.
• Opens and processes incoming mail.
• Performs specialized data entry of information into the court’s automated case management system, financial accounting system, jury system, etc.
• Answers telephone calls and in-person inquiries at the public service counter.
• Performs routine time stamping, sorting, filing, and scanning of court documents.
• Generates and mails notices, orders, and other documents.
• Receives and prepares financial transactions receipts in accordance with proper internal fiscal controls.
• Provides training or assists other court clerk classifications in the performance of their duties.
• Enters, modifies, and cancels warrants in the Law Enforcement Information Network (LEIN) system.
• Conducts second party checks of LEIN entries.
• Schedules court proceedings in accordance with established assignment practices and procedures.
• Prepares court orders, e.g., judgment of sentence, order of probation, etc.
• Contributes to the efficiency and effectiveness of the Court’s services to its customers by participating as an active member of a team.
• Demonstrates regular and predictable attendance, including attendance at required meetings.
• Acts as backup Judicial Clerk when assigned. This includes preparing the courtroom, posting schedules, and announcing the Judge.
• Performs clerical duties while the court is in session, including following casefile management process and procedures, completing forms, and providing information to Judges and participants.

Benefits

• The salary schedule consists of seven (7) steps. New hires are placed at the starting salary, Step A. Upon successful completion of the six (6) month probationary period, the salary increases to the next step.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree