Deputy Finance and Administration Manager
About The Position
PHYTEC America is a leading designer, manufacturer and supplier of embedded System on Modules (SOMs), miniature industrial computers. We are a subsidiary of PHYTEC Technologie Holding AG, a Germany-based technology company. Our SOMs are insert-ready hardware, designed around advanced System on Chips (SoCs) with accompanying Linux and Android software Board Support Packages (BSPs). Device designers and manufacturers leverage PHYTEC SOMs, BSPs and design services to quickly and easily bring complex products to market. Our SOMs have been deployed in thousands of cutting-edge applications ranging from supercomputers, EV systems, advanced robotics, medical devices, edge compute engines, enterprise infrastructure, renewable energy, automation, and more. We seek a talented Deputy Finance and Administration Manager to join our team on Bainbridge Island. This position will be tasked with learning and assuming all aspects of accounting, human resources, and administration with the goal of succeeding the current Finance and Administration Manager within the coming years. During this transition, the position will assume eventual ownership of all technical compliance of core systems including business administration, risk management, financial reporting & bookkeeping, tax preparation and filings, human resources including compensation and benefits, and property management.
Requirements
- 4-year degree in accounting/business administration with 5 years of experience in the accounting field or 10 years of experience in accounting with an understanding of human resources and business administration
- QuickBooks or other ERP
- Jira and Confluence or other collaboration software
- Slack or Teams or other messaging systems
- BambooHR or other human resources software
- Avatax or other sales tax software or a good understanding of sales tax
- Microsoft Office including Excel, Word, and Outlook
Nice To Haves
- Self-starter with great attention to detail and consistency
- Ability to multi-task
- Strong degree of ownership whether working independently or within a team
Responsibilities
- Oversee Administrative/Bookkeeping Assistant and cover as needed in their absence
- Conduct company meetings, record information, and distribute meeting minutes
- Renew licenses, annual reports/information, and other requirements per state
- Renew commercial insurance policy
- Renew and oversee credit insurance policy renewals and customer credit coverages, monitor and mitigate business risk
- Oversee accounts receivable & accounts payable with direct handling of foreign currency hedges, spot buys, currency conversion and ACH transactions
- Administer bank accounts, daily transactional reviews, and annual renewals of credit
- Maintain Chart of Accounts/Classes
- Reconcile statements & general ledger
- Prepare financials for federal and state tax returns, handle select state returns
- Handle quarterly reporting with both consolidated and single entity reports and documentation (profit and loss, balance sheet, and other reports)
- Provide financial reports to German parent company for its preparation of consolidated financial statements
- Create and oversee annual budget
- Handle assets and inventory adjustments
- Maintain internal standard operating procedures
- Adherence to Generally Accepted Accounting Principles
- Onboard and offboard employees
- Maintain Employee Records
- Handle Visa Requirements
- Process payroll reports and verify payroll accuracy from external CPA
- Administer and enforce employee policies
- Adhere to legal requirements and best practices
- Oversee property manager
- Ensure lease renewals and collection/changes in rent & property management fees
Benefits
- 100% company-paid premiums for medical, vision, and dental insurance for you and your dependents (40+ hour employee)
- 100% company-paid premiums for long term disability insurance for the employee (30 + hour employee)
- 401(k) plan with up to 4% employer match
- Generous vacation and sick leave, frontloaded
- Up to 3 weeks of Supplemental Benefit Payment for approved WA State Family/Medical leave
- Monthly cell phone and gym stipends
- Generous paid holidays and week-long holiday break
- Discretionary bonus plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
