Deputy Director, Procurement (Dacco)

City of New York•Brooklyn, NY

4d•Hybrid

About The Position

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies. The Office of the Chief Financial Officer is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts. The Procurement Unit is responsible for providing management, oversight, review, and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules. Reporting to the Assistant Commissioner for Administration & Finance/ACCO, responsibilities include, but are not limited to: overseeing all contracting actions and vendor selection process, conferring with the ACCO and advising agency staff on appropriate procurement methodology and applicability of local procurement law, supervising procurement staff, reviewing solicitations and proposals, approving oversight documents such as pre-solicitation reports, recommendations for awards and request for renewals, and approving purchase orders and contracts in FMS. The Deputy Agency Chief Contracting Officer (DACCO) will: - Review and monitor agency procurement actions and contracting functions to ensure compliance with the Procurement Policy Board (PPB) rules and all other applicable city, state, and federal requirements. - Oversee and manage procurements, varying in size and complexity, that focus on emergency events and citywide initiatives; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows. - Approve Pre-Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks. - Assist in drafting specifications/scopes of work; reviews and approves contract specifications before advertising to ensure conformity to the agency’s requirements and federal/state/city mandates; ensure proper content and format of Requests for Proposals (RFPs) and other solicitation documents. - Monitor and update a variety of reports on the status of small and large-scale procurement plans for submission to oversight agencies. - Approve requirements contract; purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration; track purchasing activity for management reporting and analysis. - In the absence of the ACCO serve as the point of contact with the Mayor’s Office of Contract Services (MOCS); represent the agency at citywide ACCO meetings and relevant public hearings; research Division of Citywide Administrative Services (DCAS) requirements contracts and State/federal contracting opportunities; consult with other City agencies on best practices and recommended vendors.

Requirements

A four-year high school diploma or its educational equivalent and eight years satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in one or a combination of the areas listed in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.
A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or related field, and three years of satisfactory full-time professional experience in one or a combination of the areas described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent and the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.
Candidates must be authorized to work in the United States without employer support to be eligible for selection.

Nice To Haves

Ability to demonstrate knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communications skills.
Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment.
Excellent analytical, interpersonal, and organizational skills; ability to communicate effectively
In-depth knowledge of the City’s procurement policies and rules.
Knowledge of City systems such as Financial Management System (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP).

Responsibilities

Overseeing all contracting actions and vendor selection process
Conferring with the ACCO and advising agency staff on appropriate procurement methodology and applicability of local procurement law
Supervising procurement staff
Reviewing solicitations and proposals
Approving oversight documents such as pre-solicitation reports, recommendations for awards and request for renewals
Approving purchase orders and contracts in FMS
Review and monitor agency procurement actions and contracting functions to ensure compliance with the Procurement Policy Board (PPB) rules and all other applicable city, state, and federal requirements.
Oversee and manage procurements, varying in size and complexity, that focus on emergency events and citywide initiatives; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows.
Approve Pre-Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks.
Assist in drafting specifications/scopes of work; reviews and approves contract specifications before advertising to ensure conformity to the agency’s requirements and federal/state/city mandates; ensure proper content and format of Requests for Proposals (RFPs) and other solicitation documents.
Monitor and update a variety of reports on the status of small and large-scale procurement plans for submission to oversight agencies.
Approve requirements contract; purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration; track purchasing activity for management reporting and analysis.
In the absence of the ACCO serve as the point of contact with the Mayor’s Office of Contract Services (MOCS); represent the agency at citywide ACCO meetings and relevant public hearings; research Division of Citywide Administrative Services (DCAS) requirements contracts and State/federal contracting opportunities; consult with other City agencies on best practices and recommended vendors.