Deputy Director of Facilities and Procurement

Virginia Information Technologies Agency•Richmond, VA

1d•$121,000•Onsite

About The Position

This position is responsible for all operational, technical, administrative, and programmatic activities associated with service delivery for all General Services functions, such as facilities management, postal operations, building access, parking management, safety and security, and emergency management. Additionally, the role is responsible for agency-wide functions including Agency Transportation Officer (ATO), Agency Surplus Property Designated Representative, and Agency Telecommunications Coordinator. The position advises on General Services’ issues agency-wide, with actions typically being long-range in nature. These actions include consultation, resource acquisition and utilization, and approving new programs and services or changes to existing ones. The role evaluates operational and service effectiveness, prioritizes actions across assigned program and operational areas, and integrates system activities with other agency and service providers to promote continuity and efficiency. Under the direction of the Facilities and Procurement Director, this position serves as backup to the Procurement Officer to ensure procurement tasks are seamlessly supported and continued. As directed by the Facilities and Procurement Director, the role provides support to the procurement program.

Requirements

Knowledge of the procedures in the Department of General Services’ Agency Procurement and Surplus Property Manual (APSPM)
Knowledge of and some experience with the state’s Small Purchase Charge Card (SPCC) Program and required monthly reconciliations
Ability to provide backup support to the Procurement program as demonstrated by having some knowledge of the Virginia Public Procurement Act and some experience using eVA
Demonstrated ability to effectively communicate with all levels of an organization, both orally and in writing
Demonstrated ability to work independently, provide sound subject matter expertise and recommendations, provide excellent customer service, and lead facilities related functions
Demonstrated ability to effectively plan, lead and coordinate internal stakeholders regarding all activities related to office moves and space planning needs
Considerable experience with facilities management
Experience with a small fleet management program such as serving as the Agency Transportation Officer (ATO) or tracking agency-owned or fleet rental cars, or maintaining fleet logs to ensure routine maintenance is completed on all agency vehicles
Virginia Contracting Associate (VCA) certification

Nice To Haves

Knowledge of facilities operations and renovations
Knowledge of and experience applying state and federal procurement policies and procedures.
Knowledge of and experience applying procurement principles and practices for large purchases in a State/executive agency
Knowledge of the Virginia Public Procurement Act
Knowledge of the Construction and Professional Services Manual (CPSM)
Considerable knowledge and experience using PC applications (Word, Excel, Office, etc.)
Ability to provide professional support for the Library of Virginia (LVA) Records Management activities
Experience as an agency’s Small Purchase Charge Card administrator (SPCC)

Responsibilities

Oversee all operational, technical, administrative, and programmatic activities for General Services functions including facilities management, postal operations, building access, parking management, safety and security, and emergency management.
Manage agency-wide functions such as Agency Transportation Officer (ATO), Agency Surplus Property Designated Representative, and Agency Telecommunications Coordinator.
Advise on General Services' issues agency-wide.
Consult on long-range actions, resource acquisition and utilization, and approval of new or changed programs and services.
Evaluate operational and service effectiveness and prioritize actions.
Integrate system activities with other agency and service providers.
Serve as backup to the Procurement Officer under the direction of the Facilities and Procurement Director.
Provide support to the procurement program as directed by the Facilities and Procurement Director.