Deputy Director of Public Works

City of South Pasadena • South Pasadena, CA

1d • Hybrid

About The Position

Under administrative direction, manages the City’s public works programs, including Administrative and Operations & Maintenance Divisions. Programs and activities within Operations & Maintenance Division include maintenance of streets, sewer, fleet, facilities, water production, utility systems, contract administration, and customer service; under Administrative Division include engineering, environmental services, and administrative operations, coordinates the development and execution of complex capital projects. Both divisions provide highly responsible and complex administrative support to the Director of Public Works. May also act in the absence of the Director of Public Works. This single-incumbent managerial and professional class serves as a division-manager with specific responsibility for Public Works Department related functions and reports directly to the Director of Public Works. This class is designated as “at-will” and is exempt from the classified service; the incumbent shall serve at the pleasure of the City Manager. An employee in this class exercises supervision over multiple functions through assigned managers and supervisors and exercises considerable discretion and independent judgment in the performance of assigned duties, based on extensive experience and training in municipal public works engineering and field operations.

Requirements

• Bachelor’s Degree from an accredited college or university in Public or Business Administration, Civil Engineering, or related field
• Six (6) years increasingly responsible professional experience in the construction industry, civil engineering field, or public works profession
• Four (4) years in a supervisory capacity
• Possession of a valid California Class C driver's license and an acceptable driving record are required at the time of appointment and throughout employment.
• Principles and practices of employee supervision, training, evaluation, motivation and discipline.
• Principles of public administration, budget preparation and analysis, human resources, management, organizational development, systems and procedures.
• Principles of budget and contract administration, system and procedures, and public bidding process and procedures.
• Principles of civil engineering, inspection practices, and permitting procedures.
• Principles of construction practices and capital project development and execution.
• Standard safety practices required by OSHA/CalOSHA.
• Federal, state, and local laws, rules and regulations pertaining to building or public works inspections
• Building construction methods and materials including structural, electrical, plumbing and mechanical
• Public Works methods and materials including process facilities and utilities, infrastructure, and rehabilitation
• Zoning regulations
• California code and local laws relating to the building constructions
• Proper inspection methods and documentation practices
• Procedures involved in the enforcement of codes and ordinances
• Methods and techniques applied to the design and construction of residential, commercial and industrial buildings
• Safety standards and methods of building construction and public works projects
• Administrative principles and techniques, including budgeting, planning, safety, staff organization, employee growth and development
• Techniques used in dealing with the public and customer service.
• Survey techniques, statistics and report writing.
• Principles and practices of supervision
• Ability to plan, organize, review the work of, train, and supervise subordinate staff.
• Ability to plan, coordinate and perform project management and coordination.
• Ability to respond to questions from the public and staff.
• Ability to exercise cultural sensitivity and awareness.
• Ability to delegate authority and responsibility.
• Ability to independently interpret and apply policies, procedures, laws, codes and regulations pertaining to capital projects, public works inspections, and public works permitting processes.
• Ability to read and interpret blueprints, construction plans and related documents.
• Ability to independently research and analyze problems, identify solutions, project impacts of proposed actions and implement recommendations.
• Ability to research, collect, compile and analyze information and data, present findings objectively, clearly and concisely and prepare reports with conclusions and recommendations; organize work to meet schedules and timelines.
• Ability to communicate clearly both orally and in writing.
• Ability to establish and maintain effective working relationships with staff, Commissions, the City Council, City Manager and the public.
• Ability to conduct inspections, issue citations, notices and orders, and pursue compliance of violations
• Ability to read and interpret building plans and specifications and enforce their application
• Ability to prepare and to present clear oral and written reports
• Ability to exercise judgment and creativity in analyzing situations, identifying problems and recommending resolutions
• Ability to supervise and train others
• Ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Ability to establish and maintain cooperative and effective working relationships with those contacted in the course of work
• Ability to travel to offsite locations within a reasonable timeframe
• Ability to perform duties of an emergency worker in the event of a natural or other disaster.
• Ability to operate computer, calculator, telephone, portable radio, copying machine and cash register
• Ability to understand and respond to the public’s and staff’s requests for assistance both on the phone and in person
• Ability to prepare reports, perform mathematical calculations, count money and sort/file documents
• Ability to sit for two hours at a time
• Ability to lift up to 40 pounds
• Ability to climb a footstool or ladder for the purposes of retrieving records
• Ability to get from one location to another in the course of doing business

Nice To Haves

• A Master’s Degree in a related field is highly desirable.
• Possession of a Certificate of Registration as a Professional Civil Engineer in the State of California is highly desirable.

Responsibilities

• Develops and implements goals, objectives, policies and priorities of the assigned division within Public Works; evaluates division plans, policies and procedures to achieve goals and objectives.
• Provide administrative guidance and supervision to support staff in water, parks & recreation, facilities, streets, sewer, engineering, environmental services, administration, contract maintenance and customer service.
• Manage and participate in the development and implementation of department goals, objectives, policies and procedures, and priorities for assigned division.
• Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; and direct the implementation of improvements.
• Participate in the selection, training, evaluation, and motivation of public works staff; work with employees to correct deficiencies and implement discipline and termination procedures when appropriate.
• Plan, prioritize, assign, supervise, review, and participate in the work plan for assigned division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Prepares and/or participates in preparation of applications for State and Federal funds or grants; monitors compliance with applicable terms of such grants.
• Prepare and manage budget, including identification of staffing, equipment, material, and supply needs; assist in the preparation of project costs; monitors and approve expenditures.
• Supervises and participates in the preparation and evaluation of requests for proposals relating to assigned projects; directs the preparation of project cost estimates for competitive bidding.
• Manage and administer consulting and other related contracts; review work to ensure compliance with specifications, and ensure compliance with codes, ordinances, and standards.
• Serve as a liaison for the department with other City departments, divisions, and outside agencies; negotiate and resolve significant and controversial issues.
• Provide staff support to boards and commissions; attend and participate in professional group meetings; stay abreast of new trends within the department.
• Provide staff support and make formal presentations to the City Council, Commissions, and the general public.
• Prepares related comprehensive written reports and oral presentations.
• Conduct special surveys and studies, including gather information from other cities and agencies and make recommendations.
• Answer inquiries from the public and staff, review and investigate citizen complaints and service requests ensuring appropriate disposition.
• Assist with the development and implementation of short and long-range planning activities and strategies.
• Create and foster an environment and culture of collaboration, teamwork, innovation, and efficiency.
• Provide technical guidance in water production, sewer, street, parks, and facilities maintenance, general services, utility systems, fleet services, contract maintenance and customer service.
• Direct and manage construction and maintenance of City streets, water, wastewater systems, facilities and fleet maintenance activities.
• Develop fleet management programs and quality control strategies to enhance fleet performance and capabilities; establish standard maintenance repair methods and replacement schedules.
• Maintains inventory of supplies and requisition materials.
• Coordinate stand-by emergency response and/or respond to emergencies.
• Performs related duties and responsibilities as required.

Benefits

• The City of South Pasadena is committed to fostering a culture of Collaboration , Accountability , Courage , Ownership , Professionalism , and Service Excellence .
• The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager