Deputy Director of Finance and Administration (Operations Planning, Scheduling, and Strategy)

Massachusetts Bay Transportation Authority•Boston, MA

1d•Onsite

About The Position

The Deputy Director of Finance and Administration is responsible for financial management, budgeting, procurement coordination, and administrative oversight for the Operations Planning, Scheduling and Strategy (OPSS) business unit. This position ensures that departmental financial resources are planned, managed, and monitored in accordance with MBTA financial policies, procurement requirements, and budget controls. The role leads the development and administration of the OPSS operating budget, oversees financial tracking and expenditure management, and coordinates procurement and contracting processes necessary to support departmental programs and initiatives. The Deputy Director ensures that financial activities, including requisitions, purchase orders, contract payments, and vendor transactions, are executed accurately, transparently, and in compliance with Authority procedures. This position also manages staff responsible for financial analysis, budget administration, and administrative support functions within OPSS. The Deputy Director provides leadership, direction, and oversight to ensure financial processes are executed efficiently and consistently across the department. The Deputy Director serves as the primary liaison between OPSS and central MBTA departments, including Finance, Budget, Procurement, and Capital Programs, to ensure that financial processes and procurement activities are coordinated effectively and aligned with Authority policies. The position supports OPSS leadership by providing financial analysis, budget reporting, and spending oversight to enable informed decision-making and responsible stewardship of public resources. This position reports directly to the Chief of Operations Planning, Scheduling and Strategy within the Operations Division.

Requirements

A Bachelor’s degree from an accredited institution.
Seven (7) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.
Two (2) years of leadership experience managing people or large projects.
Experience managing departmental budgets, financial planning, procurement processes, or operational administration.
Experience coordinating financial processes such as requisitions, purchase orders, contracts, and invoice payments.
Demonstrated experience supporting executive leadership in managing organizational operations and financial resources.
Strong analytical and financial management skills with the ability to interpret budget data and communicate insights clearly.
Excellent communication and stakeholder management skills with the ability to work across departments and influence decision-making.
Strong proficiency in Microsoft Excel, Word, and PowerPoint, including the ability to develop financial analyses and executive reports.
Experience in improving operational processes and implementing administrative systems.
Demonstrated ability to think strategically and work in a team environment.
Demonstrated ability to work effectively with a diverse workforce.
A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement.
An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement.
A master’s degree in a related subject substitutes for two (2) years of general experience.
A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.

Nice To Haves

Experience in the public sector and/or the transportation industry.
Experience with process improvement and/or change management.

Responsibilities

Lead the development, preparation, and administration of the OPSS annual operating budget.
Coordinate budget submissions, financial forecasts, and expenditure plans for OPSS teams and initiatives.
Monitor departmental spending against approved budgets and identify potential variances or funding risks.
Support long-range financial planning for departmental programs and strategic initiatives.
Provide financial analyses and recommendations to support leadership decision-making.
Track departmental expenditures and commitments to ensure alignment with approved budgets and fiscal controls.
Develop and maintain financial reports, dashboards, and budget tracking tools to monitor spending and financial performance.
Prepare financial briefings and reports for OPSS leadership and MBTA executive management.
Analyze spending trends and identify opportunities for improved financial management and cost control.
Coordinate procurement activities for the department in accordance with MBTA procurement policies and procedures.
Manage and track financial transactions, including: Requisitions (REQs), Purchase Orders (POs), contract payments, invoice processing, and approvals.
Support contract administration activities by tracking contract expenditures and ensuring compliance with approved funding levels.
Work with Procurement, Legal, IT, and other relevant teams to support contract initiation, modifications, and renewals.
Provide direct supervision and leadership to staff responsible for financial analysis, budget administration, and administrative support functions within OPSS.
Establish clear work priorities, performance expectations, and professional development goals for staff.
Review and approve financial work products, analyses, and reports prepared by staff.
Ensure staff are trained in MBTA financial policies, procurement procedures, and internal administrative processes.
Foster a collaborative and accountable team environment focused on strong financial management and service to OPSS programs.
Serve as the primary financial liaison between OPSS and MBTA departments, including Finance, Budget, Procurement, and Capital Programs.
Ensure that financial transactions and procurement activities are processed efficiently and in compliance with Authority requirements.
Coordinate departmental responses to financial reporting requests, audits, and budget reviews.
Maintain accurate financial documentation and records for departmental activities.
Improve and standardize financial tracking and procurement workflows within the department.
Implement tools and procedures to enhance transparency, accountability, and efficiency in financial management.
Support the adoption and effective use of MBTA financial systems and reporting tools.
Provide financial and procurement guidance to OPSS managers and staff.
Support departmental initiatives by ensuring appropriate financial planning and procurement coordination.
Perform all other duties and projects that may be assigned.
Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions.