Deputy Director, HOME Compliance & Fiscal Management, Office of Development

City of New York • New York City, NY

1d • Onsite

About The Position

The New York City Department of Housing Preservation and Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. The Office of Development (OOD) is dedicated to the agency’s efforts to create opportunities for New Yorkers through housing affordability and takes a lead in creating and preserving affordable housing as highlighted in Housing Our Neighbors: A Blueprint for Housing and Homelessness. The OOD is comprised of seven divisions that administer a range of programs, collaborating with other HPD offices as well as other city, state and federal agencies. These divisions include New Construction Finance, Special Needs Housing, Building and Land Development Services (BLDS), Homeownership Opportunities and Preservation, Preservation Finance, Compliance and Enforcement and Housing Incentives. The Executive Operations and Policy Team oversees fiscal, operational and policy functions that impact and support all seven OOD divisions, and aims to ensure information is shared across teams, hiring and staff support are coordinated with HR across divisions, development-related processes are efficient and streamlined, and the OOD’s perspective is considered in agency policies. The team works alongside the Deputy Commissioner of Development, and is composed of three core functions: 1. Fiscal Management and HOME Compliance 2. Staff Support and Training 3. Strategic Operations, Policy and Analytics.

Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
• Authorization to work in the United States is required for this position.
• Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

Nice To Haves

• Excellent personal communication, analytical and leadership skills
• Demonstrated capacity for tracking and advancing multiple work streams at once
• Strong organizational skills
• Ability to perform complex tasks with limited supervision
• Demonstrated ability to meet deadlines and manage multiple projects in a timely manner
• Comfortable utilizing Microsoft 365, including Excel and SharePoint Online
• Comfortable employing shared drive / OneDrive capabilities in order to facilitate collaboration and coordination across teams
• Significant experience in fiscal affairs, portfolio management, fiscal operations, public administration or a related area is strongly preferred.
• Ability to develop and maintain strong working relationships with individual staff as well as teams across the OOD and agency
• Clear understanding of the OOD’s programs
• Able to demonstrate and communicate basic fiscal and financial concepts

Responsibilities

• Monitoring and approving HOME setups, drawdowns, and completions in IDIS for all federally funded multifamily projects in the Office of Development based on HUD regulations and guidelines.
• Supporting and supervising staff responsible for HOME setups, drawdowns, and completions for all federally funded multifamily projects in the OOD, as well as staff conducting other fiscal management functions. This includes responding to any disciplinary and timekeeping issues as needed.
• Managing the encumbrance and vouchering processes for loan funds across all OOD programs, communicating key timing and process considerations to relevant OOD program staff.
• Liaising between the OOD and the agency’s Division of Financial Management, seeking solutions for issues that come up in collaboration with relevant teams.
• Maintain Trackers of key Fiscal processes to share with OOD leadership as needed.
• Supporting policy development and reviewing and approving payments for requisitions for all contracts flowing through the OOD.
• Collecting revenue related to OOD programs in collaboration with OOD program staff.
• Providing support and coordination on OOD capital budget planning, in collaboration with HPD Budget and OOD leadership.
• Document existing and updated fiscal processes and offer training and support to OOD staff in Fiscal related processes or requirements as needed.
• Develop, evaluate and update fiscal processes regularly to ensure clarity and efficiency for program staff and partners. This includes documenting requirements and processes in easy-to-understand formats, maintaining updated guides in easy-to-access locations, and sharing templates, tools with staff and partners.
• Assisting supervisor and team leadership in everyday business operations and on Special projects as needed.

Benefits

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager