Deputy Court Clerk - Counter Support #1775 - Child Support - Juvenile Court Clerk

Hamilton County • Chattanooga, TN

3d • Onsite

About The Position

Under limited supervision, provides administrative support to the Hamilton County Juvenile Court in the management of court records and electronic client case files, including assisting parties, attorneys, various local and state agencies, and magistrates with the administration and resolution of client legal matters. Performs independent legal support services for users of the Juvenile Court. Ensures procedural accuracy in the receipt of legal pleadings and assists pro se parties and attorneys as necessary and determines the appropriate filing fee for pleadings. Creates and maintains records in the fully digitized case file data management system and digital images to ensure accuracy of the legal record in database format. Schedules cases for hearing on electronic court calendar, issues necessary legal process, and updates rule docket recording system accordingly. Answers complex questions and assists users in person, in writing, and telephonically. Conducts research into the legal record and within associated sources, including other database systems, to provide requested information and documentation. Works closely with other state and local agencies to coordinate services and assist users of the court with their proceedings. Imports data sent electronically from other entities into the database as necessary and manages database updates. Provides bookkeeping functions for the office, including receipting and dispersing funds paid into court for filing fees, court costs, and maintains the accounting database for payment records. Reconciles financial records and compiles monthly reimbursement requests for billing to the State. Sends payment requests on unpaid accounts and monitors payment history.

Requirements

• A Bachelor’s Degree in Social Work, Criminal Justice, or a related field and a valid driver’s license.
• Must type a minimum of at least forty (40) words per minute.
• An Associate’s Degree in Social Work, Criminal Justice, or a related field and two (2) years of direct work experience in case management, as a paralegal, as a legal secretary, or in a related field.
• Must possess a valid driver’s license.
• Must type a minimum of at least forty (40) words per minute.
• The equivalent of a high school diploma and four (4) years of direct work experience in case management, as a paralegal, as a legal secretary, or in a related field.
• Must possess a valid driver’s license.
• Must type a minimum of at least forty (40) words per minute.
• Knowledge of applicable State of Tennessee statutes, rules, administrative orders, local policies and procedures, and Federal rules and regulations.
• Knowledge of legal terminology and the forms and documents used in legal administrative work.
• Knowledge of legal procedures and practices involved in processing and filing a variety of legal documents.
• Knowledge of standard legal references and their contents.
• Strong understanding of modern office procedures, methods, and computer equipment, including database management and document scanning.
• Knowledge of the principles and practices of record keeping, bookkeeping, case-flow management, and office operations.
• Knowledge of laws relating to juveniles and child support.
• Knowledge of and experience in Microsoft Office software, including Word, Excel, Outlook, etc.
• Skill communicating in both oral and written form.
• Skill in establishing and maintaining effective working relationships.
• Ability to work independently.

Nice To Haves

• Fluency in English, Spanish, and/or another language is preferred.
• Work experience and/or familiarity with AI is preferred.

Responsibilities

• Performs independent legal support services for users of the Juvenile Court.
• Ensures procedural accuracy in the receipt of legal pleadings and assists pro se parties and attorneys as necessary and determines the appropriate filing fee for pleadings.
• Creates and maintains records in the fully digitized case file data management system and digital images to ensure accuracy of the legal record in database format.
• Schedules cases for hearing on electronic court calendar, issues necessary legal process, and updates rule docket recording system accordingly.
• Answers complex questions and assists users in person, in writing, and telephonically.
• Conducts research into the legal record and within associated sources, including other database systems, to provide requested information and documentation.
• Works closely with other state and local agencies to coordinate services and assist users of the court with their proceedings.
• Imports data sent electronically from other entities into the database as necessary and manages database updates.
• Provides bookkeeping functions for the office, including receipting and dispersing funds paid into court for filing fees, court costs, and maintains the accounting database for payment records.
• Reconciles financial records and compiles monthly reimbursement requests for billing to the State.
• Sends payment requests on unpaid accounts and monitors payment history.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level