Deputy County Clerk- Recording Division Cashier

Williamson County•Georgetown: 1848 Texas Trail, TX

2d•Onsite

About The Position

Reporting directly to an assigned County Clerk Division Supervisor or Coordinator, this role is responsible for performing specialized clerical work for the County courts system under general supervision. The work involves processing files and documents which may pertain to Court proceedings. The position utilizes computer-driven data entry equipment to prepare and modify files, answers telephone calls, and assists the public. Duties assigned may vary according to division of workload and the needs of the County Clerk’s office.

Requirements

High School Diploma OR equivalent
One (1) year of clerical experience including cash handling and customer service
Working knowledge of Microsoft Office Suite
Valid Texas Driver’s License

Nice To Haves

Associate degree in related field
Prior experience working in a legal capacity
Three (3) years of clerical experience including cash handling and customer service
Bilingual (Spanish)

Responsibilities

Provides direct customer service either in person or on the telephone
Collects payments for court costs and manages front counter till
Creates and maintains various reports related to assigned division
Creates and maintains forms, worksheets, and informational materials
Ensures comprehensive filing systems are maintained and up to date
Assists in planning and executing special projects and events
Assists with policy and procedure updates
Utilizes legal reference materials to perform research related to current laws and procedures
Copies, files, and audits invoices
Enters and verifies data within applicable databases and/or systems
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Complies with departmental and county-wide policies and procedures
Attends all meetings and trainings, as required
Performs special duties as assigned
Records official documents provided by courts and attorneys and other related entities
Makes and produces certified copies of documents for public use; makes plain and certified copies when requested by customer
Records real estate documents and verifies signatures for accuracy
Provides customer service functions to walk-in filers, and assists public with use of public workstations
Collects processing fees and maintains balance of assigned cash drawer(s)
Opens, sorts, and processes mail
Reviews document to ensure they meet filing requirements and updates information as needed, such as mailing addresses
Performs data entry legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens)
Scans documents, reviews for clarity index and data integrity, and helps customers with photocopy of documents
Processes written requests for searches and files letters of request and responses
Notifies customers of account statuses, such as drawdown accounts