County Clerk Bookkeeper Cashier

Lubbock County•Lubbock TX 79401, TX

4d•Onsite

About The Position

Under direct supervision, this role is responsible for accurately receiving and balancing monies and disbursing payments to specific offices, accounts, and/or entities. The position involves ordering reports, serving as backup to the Cashier and Vital Statistics department, recording public documents, and participating in the planning of programs, policies, or objectives for the work group and department.

Requirements

Graduation from High school or GED certificate or graduation from a formal business school, which provides the required knowledge, skills, and abilities.
Two (2) years general office experience or equivalent combination of education and experience.
Cashiering & Bookkeeping knowledge with great attention to detail.
Comprehensive knowledge of office practices and procedures, English grammar, spelling and punctuation.
Customer Service knowledge of principles and processes for customer services.
Ability to assess customer needs, meet quality standards for services for customer satisfaction and make sound decisions based on Texas statutes and office policies.
Skilled in operating a personal computer, scanner, calculator, copier, shredder, typewriter (minimum 40 wpm), telephone, laser printer, electronic time clock, and fax machine.
Ability to read and write manuals, office memos and letters.
Ability to perform basic mathematical calculations.
Ability to analyze data.
Ability to communicate effectively, both in person and on the phone utilizing active listening skills.
Ability to maintain effective positive working relationships with co-workers and the public.
Strong interpersonal skills including diplomacy and problem solving to work with positively and effectively with other employees and elected officials.
Ability to maintain expected levels of confidentiality.
Must be able to establish and maintain effective working relationships with co-workers and the public.
Must be able to work independently in the absence of supervision.
Must be able to read and understand cursive writing.

Responsibilities

Evaluates, analyzes, and orders weekly cash receipt ledgers in Eagle and Odyssey systems.
Identifies discrepancies, errors, or issues and ensures corrective actions are taken.
Balances deposits and disburses weekly checks to the county treasurer or auditor.
Receives daily e-recordings and balances daily.
Receives automatic invoices and applies them as ACH payments and balances monthly.
Daily balances bank deposits to corresponding cash receipt ledgers.
Receives daily escrow payments and applies funds to the proper customer account.
Evaluates, analyzes, and orders disbursement reports in both Eagle and Odyssey systems.
Balances reports with check stubs and transfers reports and stubs to the treasurer or auditor.
Evaluates, analyzes, and orders monthly cash receipt ledgers in Eagle and Odyssey systems.
Balances and transfers information to the county treasurer/auditor.
Evaluates, analyzes, and orders monthly liabilities, cash disbursements, and cash receipts reports.
Reconciles bank statements monthly.
Notifies check recipients of outstanding status on two (2) bank statements.
Notifies the cashier to “stop payment” on outstanding checks when efforts to contact check recipients fail.
Prepares and submits to the county treasurer a check in the amount collected weekly, for the county clerk’s records preservation fund and tracks same on computer.
Serves as a backup cashier when the cashier is absent.
Answers telephone inquiries, instructs and informs the public as needed.
Assists other departments in preparing real property documents for filing.
Serves as back-up to Vitals department as needed.
Serves as Safety Committee Representative.
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees including safety-related training and skills.
Any other duties as assigned.