Deputy Clerk

Smith County•Tyler, TX

4d•Onsite

About The Position

This position is responsible for maintaining, processing, and safeguarding official law enforcement records. The Deputy Clerk will play a critical role in handling public records requests while ensuring their accuracy, compliance with applicable state laws, and dissemination of records in a timely manner. Additional duties include but are not limited to answering the telephone in a timely manner, scanning documents, and assisting the public.

Requirements

Ability to operate standard office equipment such as computers, calculators, copiers, scanners, telephones, and must possess excellent keyboard skills.
Ability to work accurately and maintain neat, well-organized records and work area as well as being detail oriented.
Ability to establish and maintain effective working relationships and have the ability to effectively communicate while showing respect to all County employees, officials, supervisors, co-workers, and the general public.
Abide by all Smith County policies as written in the employee handbook and all policies and procedures of the Smith County Sheriff’s Office.
Must have excellent customer service skills.
Must maintain a neat and orderly work area.

Nice To Haves

Offer no legal advice

Responsibilities

Fulfilling Public Information Requests in accordance with the Texas Public Information Act – TPIA)
Receive, log, and process public information requests in compliance with the Texas Public Information Act – TPIA
Review requested records for confidentiality, redactions, and legal exemptions under state and federal law
Maintain confidentiality of sensitive law enforcement/criminal justice information
Coordinate with supervisors, law enforcement personnel, and legal counsel when necessary to ensure proper release and/or withholding of information
Prepare documents for release, including the redaction of sensitive information such as personal identifying information (PII) as well as protected law enforcement data
Maintain detailed records of requests, responses, timelines, and correspondence to ensure statutory compliance
Ensure all deadlines mandated by TPIA are met and documented
Willingness to assist supervision and co-workers as needed
Other duties assigned