DEPUTY CLERK / RECORD MANAGEMENT

City of Brandon • Brandon, MS

13d • Onsite

About The Position

The records keeper manages the full lifecycle of municipal information, ensuring transparency and legal compliance with state and local open records laws. This role bridges city administration, the governing body, and the public.

Requirements

• Graduation from an accredited two-year junior college or university with major courses in public administration or accounting and one (1) year of successful full-time paid employment in public administration or demanding office environment.
• OR Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience.
• Have and maintain a valid Mississippi Vehicle Operator’s license.
• Considerable knowledge of English, spelling, punctuation and arithmetic; and modern office practices, procedures, systems and equipment.
• Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job.
• Ability to understand and follow oral and written instructions; and ability to compose effective working relations as necessitated by work assignments.
• Ability to prioritize and make competent decisions while working on multiple tasks and/or projects.
• Ability to answer calls with a pleasant voice using good grammar and diction.
• Ability to meet and deal with the general public tactfully and courteously both in person and on the phone.
• Ability to learn applicable state codes and regulations.
• Ability to work independently.
• Skill in operating a personal computer with word processing and spreadsheet software, a typewriter, calculator, and other standard office equipment.
• Ability to manage portal data integrity, delivery of timely updates, and ability to meet technical standards.
• Requires attention to detail, problem solving and / or troubleshooting, and adaptability of new processes or portal requirements.

Responsibilities

• Process, track, and fulfill public disclosure and sunshine law requests in a timely manner.
• Maintain, file and index official city documents including, but not limited to, ordinances, resolutions, contracts, deeds, and board minutes.
• Develop and execute systematic record retention schedules and archiving procedures in compliance with state laws.
• Prepare agendas, record official minutes, and publish public notices for the City Board of Aldermen sessions.
• Safeguard the corporate seal and certify official municipal documents and legal agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree