Deputy Clerk/Office Manager

City of Brewer • Brewer, ME

3d

About The Position

The City of Brewer is seeking an organized, dependable, and service-oriented professional to support the daily operations of the City Clerk’s Office and City Manager’s Office. Working under the direct supervision of the City Clerk and City Manager, the Deputy Clerk/Office Manager coordinates administrative activities, assists with municipal clerk functions, and provides courteous, responsive customer service. The position requires attention to detail, sound judgment, discretion when handling confidential information, and the ability to manage competing priorities.

Requirements

• High school diploma or equivalent.
• Specialized coursework in general office practices.
• Associate degree in business or office practices, or an equivalent combination of related education and experience.
• Two years of increasingly responsible related experience, or an equivalent combination of related education and experience.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office and electronic record keeping.
• Ability to process payments accurately and handle sensitive information confidentially.
• Valid Maine driver’s license, or ability to obtain one within the first year of employment.

Responsibilities

• Assist with voter registration, absentee voting, election preparation, and election-day operations.
• Process licenses, permits, certificates, municipal records requests, and related transactions.
• Provide administrative support, including preparing correspondence and meeting materials, maintaining records, processing invoices, and coordinating office supplies.
• Back up the Tax Office with vehicle and recreational vehicle registrations, dog licenses, property tax payments, and related transactions.
• Serve as Deputy General Assistance Administrator.
• Compile the monthly Brewer Chronicle newsletter and update City website content and public notices.
• Perform delegated City Clerk duties during the Clerk’s absence or as authorized.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree