Deputy Clerk of the Board

Santa Clara Valley Water District • San Jose, CA

4d • Hybrid

About The Position

The Deputy Clerk of the Board’s primary responsibilities are to supervise, assign, review, and participate in the work of staff and operations in the Clerk of the Board office, performing Board meeting support functions, ensuring compliance with legislative, regulatory, and statutory mandates for public meetings of the Board of Directors, and to perform a variety of tasks relative to the assigned area of responsibility. The Deputy Clerk of the Board serves as the Clerk of the Board Pro Tem, acting on behalf and in the absence of the Clerk of the Board, attending Board meetings and Board closed sessions when requested. Supervises and coordinates two (2) Assistant Deputy Clerk Staff performing Board support functions. This position may require occasional availability to work evenings and/or weekends. Our Commitment: We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship. About Valley Water: Valley Water’s mission is to provide Santa Clara County with safe, clean water for a healthy life, environment, and economy. The FY 2026-27 Adopted Budget of $1.284 billion supports approximately 876 employees. W ith headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community. Who We Are: To learn how Valley Water provides safe, clean water and environmental stewardship for the Santa Clara community, please click here

Requirements

• Five (5) years of experience providing support to an elected body of officials within a municipal, special district, or local government Clerk's Office.
• Supervisory experience.
• Ability to Plan, organize, assign, review, and evaluate the work of staff, train staff in work procedures.
• Ability to Mentor and guide staff to develop independent judgement and work habits.
• Ability to Research a variety of legal, administrative, confidential, technical, legislative, and regulatory documents.
• Ability to Use initiative/independent judgement to interpret, explain, apply, ensure compliance, and enforce policies and procedures for areas of responsibility.
• Ability to Understand operations of the district as necessary to assume assigned responsibilities.
• Ability to Prepare clear and concise meeting minutes.
• Ability to Use common desktop applications and software.
• Ability to Maintain and update records and files.
• Ability to Read, interpret, and explain a variety of legal, administrative, and confidential documents.
• Ability to Review tasks within areas of responsibility to ensure accuracy compliance with critical deadlines and statutory, legislative, or regulatory standards.
• Ability to Interpret, explain, and implement department policies and procedures.
• Ability to Work during irregular work hours including evenings.
• Ability to Communicate clearly and concisely, both orally and in writing.
• Ability to Establish and maintain effective working relationships with those contacted in the course of work.
• Ability to Learn to prepare a variety of reports and correspondence related to assigned area.
• Ability to Learn parliamentary procedures, the Ralph M. Brown Act Open and Public meeting laws, the Public Records Act, Codes of Conduct, legal instruments, and District Board Governance Policies.
• Ability to Take and transcribe dictation at a speed necessary for successful job performance.
• Ability to Produce timely and accurate records of meeting proceedings.
• Ability to Use copiers, scanners, and common desktop applications and software.
• Ability to Learn customized software applications.
• Ability to Maintain and update databases, records, and files in compliance with standardized methods and procedures.
• Ability to Respond to requests and inquiries from the public in a courteous and timely manner.
• Ability to Understand and follow verbal and written instructions.
• Best practices for office procedures, methods, and equipment to meet regulatory compliance.
• Operations of Valley Water as necessary to assume assigned responsibilities.
• Principles and procedures of record and project management.
• Principles and practices of Parliamentary Procedure, the Ralph M. Brown Act, legal instruments, and District Board Governance Policies.
• The functions and roles of local governments, special districts, elected bodies, and an elected Board of Directors for a public agency.
• Principles of data collection, analysis, and report preparation.
• English usage, spelling, grammar, and punctuation.

Nice To Haves

• Possession of a valid Notary Public certification within one year of appointment.
• Possession of a Certified Municipal Clerk designation within two years of appointment.

Responsibilities

• Plan, organize, schedule, assign, review, supervise, and evaluate the work of assigned staff.
• Serve and function as the Clerk of the Board Pro Tem in the Clerk’s absence, or as otherwise assigned.
• Serve as keeper of Valley Water Seal; interfacing directly with members of the Board of Directors, individually, collectively, or when gathered in a quorum as a legislative body; attending public and closed session meetings of the Board of Directors; facilitating, interpreting and applying parliamentary procedures, District policies and procedures, and legislative, statutory and regulatory requirements pertaining to the conduct of legislative bodies and the operations of the Clerk of the Board Office.
• Perform signatory duties, including certification and notarization of documents, provide official records, and respond to inquiries regarding Board actions, policies, and procedures.
• Perform and supervise preparation and publication of meeting notices and agendas; live and archived video/audio records of meetings; public meeting minute transcription; public document processing; and indexing and archival of Valley Water’s historical records for the Board of Directors and their associated commissions and committees; ensure District compliance with legislative, regulatory, and statutory mandates.
• Maintain a schedule of annually recurring reports and work items and initiate/complete projects accordingly.
• Coordinate formulation and implementation of work instructions, forms, templates, and procedures for areas of assigned responsibility; Identify and coordinate revision of outdated documents annually.
• Perform related duties and responsibilities as required.
• Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

Benefits

• Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED