Deputy Clerk-Clerk of Court

Hall County•Gainesville, GA

1d•Onsite

About The Position

Performs a variety of tasks which support the operations of the Court including receiving, recording and filing documents; assisting the public; receiving and accounting for money; and assisting the Clerk of the Court. This role involves general duties such as assuming the duties of the Clerk of the Court as required, receiving, recording, and filing documents, assuring the scheduling of cases and hearings, preparing and typing a variety of documents and records, preparing and distributing the court calendar, collecting, receipting, and accounting for money, responding to inquiries and requests from the public, and operating various office machines with emphasis on personal computers. Regular and predictable attendance is required. Performs other related duties as required.

Requirements

High School Diploma or G.E.D.
Three years clerical support experience.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Must have fingerprint-based background check
Security Awareness training as required by GCIC
May be required to obtain Terminal Operator Certification
Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
Knowledge of court recording and filing regulations and procedures.
Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.
Ability to type 35 wpm.
Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals.
Ability to follow oral and written instructions.
Ability to communicate clearly and effectively, both orally and in writing.
Skills in general computer operations and Microsoft Word, Microsoft Excel and Adobe Acrobat.
Continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change.
Continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.
Frequently move about inside the office.
Frequently move/transport items up to 10lbs.
Occasionally bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees.
Occasionally reach overhead.
Occasionally push or pull.
Occasionally repetitively use hands/arms/legs.
Occasionally be on-call and work irregular hours.
Regularly use effective verbal and written communication.
Regularly use of hand/eye coordination and fine manipulation to use equipment.
Continuously either work with others or work alone.

Nice To Haves

Bilingual skills a plus.

Responsibilities

Assumes duties of the Clerk of the Court as required.
Receives, records, and files documents.
Assures scheduling of cases and hearings.
Prepares and types a variety of documents and records.
Prepares and distributes the court calendar.
Collects, receipts, and accounts for money.
Responds to inquiries and requests from the public.
Operates various office machines with emphasis on personal computers.
File and process case file records for Civil and Criminal Divisions.
Prepare appeals for the Court of Appeals and the Supreme Court.
Process bond forfeitures.
Process Temporary Protective Orders.
Receipt fines & costs.
Maintain the Business, Professional, and Administrative records and index.
Submit electronic disposition reports to GCIC & DDS.
Prepare DHR closed case reports.
Issue fi-fa’s.
Log and file traffic, boating, hunting, fishing citations that are payable without a court appearance.
Obtain driving records.
Calculate and receipt fines.
Mail notices of arraignment.
Submit electronic dispositions and failures to appear to DDS.
Assist in daily accounting functions including preparation of bank deposits, month’s end reporting and distributions.
File, process, store, and retrieve all records involving land transactions, plats, liens, and UCCs in the Real Estate Division.
Collect intangible and transfer taxes and recording fees.
Ensure all instruments are in proper form and meet required standards for recording.
Process notary public applications and tradename applications.
Handle management and oversight of the Board of Equalization, including recruiting members, processing appointments, scheduling training, scheduling hearings, attending hearings, providing secretarial help to the Board, notifying taxpayers of hearings and decisions, and maintaining a payroll roster for BOE pay.
Process case file requests for court calendars and hearings, including delivery, retrieval, refiling or routing of each while tracking the location of files at all times in the Case Management Division.
Scan and file pleadings.
Shuffle and box case files to allow for expansion or move to storage.
Manage all aspects of the jury selection process for trial and grand jurors from the time the juror is summoned until their service has concluded in the Court Division.
Maintain and manage jury pool information.
Process juror payroll.
Staff the receipt room and receipt monies for fines imposed by the judge following a courtroom appearance.