Deputy Clerk of Court

Outagamie County•Appleton, WI

5d•Onsite

About The Position

Reporting to the Chief Deputy, the Deputy Clerk of Court performs a variety of court-related tasks and provides services to agencies, attorneys and the general public involving the maintenance and processing of civil, criminal, traffic, small claims, juvenile/adoption, family/paternity and other records. To be successful in this role, the employee will demonstrate flexibility, professionalism, and a strong commitment to serving the public. This role requires the ability to interact and communicate effectively with people from a variety of backgrounds and circumstances by providing friendly, respectful, and customer-focused service. Being a dependable, collaborative, and team-focused employee will also be key to their success in the first year.

Requirements

High school graduate or equivalent required
Must meet all U.S. Department of State eligibility requirements for designation as a Passport Acceptance Agent.
Ability to organize, prioritize and systematically handle a large volume of information, documents and files in a fast-paced multi-task environment.
Ability to understand legal documents, statutes and court proceedings.
Ability to readily comprehend and grasp complex procedures and processes.
Demonstrated proficiency in typing and related skills.
Ability to manage large caseloads while working under pressure.
Ability to take legible, clear, quick, comprehensive, and succinct minutes of court proceedings utilizing proper grammar skills for others understanding and review.
Ability to adapt to changing priorities, procedures, and operational needs in a positive and professional manner.
Must be reliable in attendance and flexible to work additional hours/overtime as needed.
Ability to interact and work effectively with co-workers, members of the public, and individuals from diverse backgrounds; communicate clearly and effectively both orally and in writing while maintaining confidentiality; and provide accurate information in a courteous, respectful, and professional manner in accordance with established policies and procedures.
Ability to interact effectively with individuals in stressful, sensitive, or high-volume situations.
Ability to lift, carry, push, pull, or otherwise move objects up to 20 pounds, understanding and utilizing proper body mechanics.

Nice To Haves

3 years legal administrative experience preferred.
Paralegal training and knowledge of, or exposure to, court operations and systems is preferred.
Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered.

Responsibilities

Maintains court records in accordance with applicable statutes, court rules, and established procedures.
Supports court proceedings by documenting case activity, managing exhibits, and administering oaths to witnesses and jurors as authorized.
Reduces judgments of the court to written documentation for court signature.
Prepares other documents following court proceedings.
Cancels appropriate warrants in a timely manner.
Assists in jury management and maintenance of juror panels.
Prepares juror and witness payment vouchers.
Initiates and maintains court records using automated systems.
Communicates professionally and effectively with court personnel, attorneys, other county staff, and members of the public through oral, written, and electronic communication; listens attentively, provides clear and accurate information, demonstrates patience and empathy, and uses problem-solving skills to address questions and routine concerns in accordance with established policies and procedures.
Provides a variety of clerical support services, composes and prepares correspondence as needed using computer and word processing software.
Maintains records regarding money judgments, liens, satisfaction of judgments and other related financial documentation.
Maintains work schedules and performs assigned duties in support of court operations, including additional hours when operationally necessary and consistent with County policy.
Processes passport applications in accordance with applicable federal requirements and office procedures.