Deputy Clerk II

Hall County•Gainesville, GA

1d•Onsite

About The Position

This position is primarily responsible for supporting court operations, including scheduling cases and hearings, receiving, recording, and filing documents, assisting the public in person and by phone, and managing fee collection and accounting. The role involves training staff, assisting the Judge and Clerk of the Court, preparing the court calendar, responding to inquiries, preparing case files and orders for court, and assisting the Judge and attorneys during court proceedings. Specific duties may be assigned within the Juvenile Court. The position ensures all case files are ready for the judge and serves as the Traffic Court clerk, handling dispositions, fines, and records. Additionally, it involves maintaining departmental accounting and financial records, submitting supply requisitions, and assisting with budget preparation and inventory management, including the Truancy Probation Grant. A weekly Court calendar is distributed to the judge and staff.

Requirements

High School Diploma or G.E.D.
Three years clerical support experience
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above
Ability to type 55 wpm
Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals
Ability to follow oral and written instructions
Ability to communicate clearly and effectively, both orally and in writing
Skills in general computer operations and Microsoft Work and Excel

Nice To Haves

May be required to obtain Deputy Clerk Certification within six months of employment
May be required to obtain GCIC certification within six months of employment
Bilingual skills a plus

Responsibilities

Performs a variety of tasks which support the operations of the Court including scheduling cases and hearings
Receiving, recording and filing documents
Assisting the public in person and on the phone
Receiving and accounting for fees collected
Providing guidance and training staff
Assisting the Judge and the Clerk of the Court
Preparing the court calendar
Respond to inquiries and complaints from the public
Prepares case-files for court
Prepares orders
Assisting the Judge and the Attorneys in court
Assures all case files are ready for the judge
Serves as Traffic Court clerk including preparing orders and entering data during Court; and handling all follow-up processes such as dispositions, fines, and records
Maintains departmental accounting and financial records including collection, disbursement, and accounting for fees
Submits requisitions for office supplies and equipment
Assists in preparing budget and maintains records for general operating budget and inventory including Truancy Probation Grant
Distributes weekly Court calendar to judge and staff