Deputy Clerk II - G115 - Criminal

Columbus Consolidated Government•Columbus, GA

6d•Onsite

About The Position

This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County. It coordinates case intake activities, oversees the processing of all superior court criminal court cases, including the filing of court documents, issuance of required documents, and accurate recording of all relevant case information and history. The role reviews, evaluates, and accepts or rejects submission of court cases and documents based upon legal sufficiency, ensures all required preliminary steps have been taken, and monitors processing for timeliness and compliance with laws. The Deputy Clerk prepares case files for court proceedings and coordinates all court case-related activities with a wide range of agencies and individuals. The position also attends various court hearings, arraignments, probation revocations, and civil and criminal verdicts, coordinating courtroom activities. Additionally, the role strikes civil and criminal juries, records verdicts and judicial directives, receives and corrects lower court documents, and researches and responds to inquiries regarding court policies, procedures, case status, and fines. It reviews legal documents to determine readiness for hearings and trials, prepares court orders, and performs other assigned duties.

Requirements

Knowledge of general legal terminology and required record-keeping procedures.
Knowledge of modern office procedures.
Skill in operating numerous complex computer systems, copiers, printers, facsimile machines, high-speed and flatbed scanners.
Skill in dealing with the public.
Knowledge of state and local court systems.
Ability to analyze information and data and to resolve problems.
Ability to understand, interpret and explain Georgia laws, rules, policies, and procedures.
Skill in Uniform Superior Court, Court of Appeals and Supreme Court rules, rules of the Administrative Office of the Courts, rules of GCIC and NCIC, rules and regulations of the Georgia Superior Court Clerks Authority, rules of the Department of Motor Vehicles, and others.
Skill in resolving high-stress situations requiring the ability to make immediate decisions.
Skill in meeting constant, critical, legally required deadlines.
Knowledge of court and government computer applications.
Skill in oral and written communication and coordination with the public, other court personnel, management, public officials, judges, state agencies, attorneys, pro se litigants, family members, crime victims, juveniles, and others.
Analytical abilities.
Ability to handle multi-tasking of a variety of duties occurring simultaneously.
Ability to organize, manage detailed work accurately.
Ability to establish and maintain effective, trusted working relationships with judges, court personnel, attorneys, parties to actions, public, external agencies, other employees, and others.
Ability to interact with persons charged with and/or convicted of serious misdemeanors and felonies.
Ability to work after-hours on-call and out-of-town.
Ability to understand, use and train others in the use of and retrieval of information from the court case management system, the Clerk's internet website for the Muscogee County Courts, and Microsoft Office.

Nice To Haves

Completion of specialized training in the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

Provides in and out of court support for Superior & State Civil and Criminal proceedings.
Coordinates case intake activities.
Oversees the processing of all superior court criminal court cases, including filing, issuance of documents, and recording case information.
Reviews, evaluates, and accepts or rejects court cases and documents based on legal sufficiency.
Ensures all required preliminary steps have been taken prior to accepting submission.
Monitors processing of cases to ensure timeliness and compliance with relevant laws.
Prepares case files for court proceedings.
Coordinates all court case-related activities with judges, attorneys, law enforcement, probation services, state agencies, and other relevant parties.
Attends Superior & State Civil and Criminal hearings, arraignments, probation revocations, and civil and criminal verdicts.
Coordinates courtroom activities with the judge, attorneys, and other participants.
Strikes civil and criminal juries.
Records all jury, civil and criminal verdicts, motions, orders, and other directives of the presiding judge.
Receives, reviews, and corrects lower court warrants and documents for proceeding into Superior & State Courts.
Researches and responds to all written and verbal inquiries about court policies, procedures, case status, scheduling, fines, and costs.
Assists judges, attorneys, law enforcement, defendants, prosecutors, public defenders, and other court patrons.
Reviews legal documents and court files to determine readiness for hearings, trial, judgments, and other dispositions.
Checks for timeliness, fulfillment of notice requirements, completeness of documentation, and compliance with state law and procedures.
Prepares court orders for the review and signature of the presiding judge.
Performs other duties as assigned.