Deputy Clerk II – Criminal G115

Columbus Consolidated Government•Columbus, GA

4d•Onsite

About The Position

This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County. It coordinates case intake activities, oversees the processing of all superior court criminal court cases, including the filing of court documents, issuance of required documents, and accurate recording of all relevant case information and history. The role involves reviewing, evaluating, and accepting or rejecting submission of court cases and documents based upon legal sufficiency, ensuring all required preliminary steps have been taken, and monitoring case processing for timeliness and compliance with relevant laws. The Deputy Clerk prepares case files for court proceedings and coordinates all court case-related activities with a wide range of stakeholders including judges, attorneys, law enforcement, probation services, state agencies, and the public. The position requires attending hearings, arraignments, probation revocations, and civil and criminal verdicts, coordinating courtroom activities, striking civil and criminal juries, and recording jury verdicts, motions, orders, and other judicial directives. Additionally, the role involves receiving, reviewing, and correcting lower court warrants and documents for Superior & State Courts, researching and responding to inquiries about court policies, procedures, case status, and fines/costs, and preparing court orders for judicial review. Performs other duties as assigned.

Requirements

Knowledge of general legal terminology and required record-keeping procedures.
Knowledge of modern office procedures.
Skill in operating numerous complex computer systems, copiers, printers, facsimile machines, high-speed and flatbed scanners.
Skill in dealing with the public.
Knowledge of state and local court systems.
Ability to analyze information and data and to resolve problems.
Ability to understand, interpret and explain to others Georgia laws, rules, policies, and procedures necessary to perform duties as mandated in manual of the council of superior court clerks of Georgia- four volumes of laws, rules that embody over 10,000 pages.
Skill in Uniform Superior Court, Court of Appeals and Supreme Court rules, rules of the Administrative Office of the Courts, rules of GCIC and NCIC, rules and regulations of the Georgia Superior Court Clerks Authority, rules of the Department of Motor Vehicles, and others.
Skill in resolving high-stress situations requiring the ability to make immediate decisions.
Skill in meeting constant, critical, legally required deadlines.
Knowledge of court and government computer applications.
Skill in oral and written communication and coordination with the public, other court personnel, management, public officials, judges, state agencies, attorneys, pro se litigants, family members, crime victims, juveniles, and others.
Analytical abilities.
Ability to handle multi-tasking of a variety of duties occurring simultaneously.
Ability to organize, manage detailed work accurately.
Ability to establish and maintain effective, trusted working relationships with judges, court personnel, attorneys, parties to actions, public, external agencies, other employees, and others.
Ability to interact with persons charged with and/or convicted of serious misdemeanors and felonies.
Ability to work after-hours on-call and out-of-town.
Ability to understand, use and train others in the use of and retrieval of information from the court case management system, the Clerk's internet website for the Muscogee County Courts, and Microsoft Office.
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

Provides in and out of court support for Superior & State Civil and Criminal proceedings.
Coordinates case intake activities.
Oversees the processing of all superior court criminal court cases, including filing, issuance of documents, and recording case information.
Reviews, evaluates, and accepts or rejects court cases and documents based on legal sufficiency.
Ensures all required preliminary steps have been taken prior to accepting submission.
Monitors processing of cases to ensure timeliness and compliance with relevant laws.
Prepares case files for court proceedings.
Coordinates all court case-related activities with judges, private attorneys, prosecutors, public defenders, law enforcement, probation, state agencies, and the public.
Attends Superior & State Civil and Criminal hearings, arraignments, probation revocations, civil and criminal verdicts.
Coordinates courtroom activities with the judge, attorneys, and other participants.
Strikes civil and criminal juries.
Records all jury, civil and criminal verdicts, motions, orders, and other directives of the presiding judge.
Receives, reviews, and corrects lower court warrants and documents for proceeding into Superior & State Courts.
Researches and responds to all written and verbal inquiries from and assists judges, attorneys, law enforcement, defendants, prosecutors, public defenders, state and local agencies, and other court patrons about court policies, procedures, case status, scheduling, fines, and costs.
Retrieves and interprets computerized case history information.
Reviews legal documents and court files to determine readiness for hearings, trial, judgments, and other dispositions.
Checks for timeliness, fulfillment of notice requirements, completeness of documentation, and compliance with state law, rules, regulations, and procedures.
Prepares court orders for the review and signature of the presiding judge.
Performs other duties as assigned.