Deputy Clerk II

James City County•Williamsburg, VA

2d•Onsite

About The Position

James City County's Clerk of Circuit Court seeks an individual to perform responsible work assisting the public with processing official documents, requests, and court services.

Requirements

Some knowledge of the Circuit Court system and its operations.
Must possess reliable transportation to work site(s).
Knowledge of internet and software applications including Microsoft Office products; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Ability to communicate effectively and tactfully with public, members of the legal profession, law enforcement agencies, and fellow workers.
Ability to read and understand legal documents and follow verbal and written instructions; appropriately handle sensitive information and maintain confidentiality.

Responsibilities

Provides first point of customer service to the public by responding to routine requests for information; greets and assists public with locating public records.
Initiates electronic files for civil and criminal filings received by paper or e-filing, which include adoptions, divorces, name changes, and various other suit types; reviews filings to ensure compliance with the Code of Virginia and instruction from Supreme Court of Virginia; prepares summons and subpoenas; forwards orders to required persons; files judgments and related documents including confession of judgments and State and Federal tax liens; prepares abstracts of judgments and issues Writs of Fiera Facias.
Accepts paper and e-recording instruments and verifies correct fees and recordation standards in accordance with the State Library of Virginia and the Code of Virginia have been met for land recordation such as deeds, deeds of trust, assignments, certificates of satisfaction and various other land recordings; performs quality control procedures to verify correctness.
Processes military discharges, concealed handgun permits, marriage licenses, and administers oaths for various offices.
Documents and indexes all documents in the Commonwealth of Virginia Electronic Recordation System; receipts fines, costs and restitution payments; Serves as Point of Contact for piloting new systems created by Office of the Executive Secretary at the Supreme Court off Virginia.
Deputy Clerk II, serves as Jury Administrator initiating questionnaires, summoning jurors and taking attendance; prepares file for appellate court adhering to the standards outlined by the Supreme Court of Virginia.
Performs other duties as assigned.