Deputy Clerk II - Clerk of Municipal Court G115

Columbus Consolidated Government•Columbus, GA

2d•Onsite

About The Position

This position is responsible for providing clerical and administrative support for the Municipal Court. Performs bookkeeping duties; ensures that monies are accounted for; enters court costs into the Court Maintenance Accounting System; records vouchers; makes weekly bank deposits; reconciles the civil court checking account monthly; print checks for payment to various agencies; prepares bank statements, reports, and stop payment reports for the yearly audit. Checks and pulls deposit account fraud reports for the criminal docket; researches criminal records to ensure they provide necessary information for the judge to determine sentencing; prints criminal check records for each defendant on the docket; attends court and records disposition for each warrant; fills out court probation for defendants; delivers warrants to court; enters all orders, motions, and notices on the computer. Checks dates on checks brought into the office for warrants; requests certified letters on returned checks; ensures that warrant cards are filled out; issues justice numbers for defendants and prosecutors; assigns warrant numbers for checks; collects money for issuing warrants; enters bad checks into IMCBC. Answers phones; responds to questions; types and distributes memos; files information; attends training classes. Works on special projects as assigned by the Court Clerk or the Court Coordinator. Performs backup duties for the criminal and civil docket. Supervises, trains, and instructs new employees. Receives and receipts court costs for the summons of civil suits; ensure that summons and complaints are prepared correctly; forwards paperwork to bookkeeping and the Marshal’s Department; issues justice numbers and case numbers. Issues dispossessory warrants; collects court costs; issues justice numbers and case numbers; forwards to the Marshal’s Department; issues FIFAs. Processes criminal warrant applications; forwards to the Sheriff’s Department for service. Receives and collects court costs for writs of possession; issues justice numbers and case numbers; forwards paperwork to bookkeeping and the Marshal’s Department. Performs other related duties as assigned.

Requirements

Knowledge of Georgia OCGA laws and regulations.
Knowledge of basic mathematics.
Skill in the operation of a computer and various software programs.
Skill in the operation of standard office equipment.
Skill in oral and written communication.
Ability to read, write, and perform mathematical calculations.
Completion of specialized training in the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

Provides clerical and administrative support for the Municipal Court.
Performs bookkeeping duties, ensuring monies are accounted for.
Enters court costs into the Court Maintenance Accounting System.
Records vouchers and makes weekly bank deposits.
Reconciles the civil court checking account monthly.
Prints checks for payment to various agencies.
Prepares bank statements, reports, and stop payment reports for the yearly audit.
Checks and pulls deposit account fraud reports for the criminal docket.
Researches criminal records to ensure necessary information for sentencing.
Prints criminal check records for each defendant on the docket.
Attends court and records disposition for each warrant.
Fills out court probation for defendants.
Delivers warrants to court.
Enters all orders, motions, and notices on the computer.
Checks dates on checks brought into the office for warrants.
Requests certified letters on returned checks.
Ensures warrant cards are filled out.
Issues justice numbers for defendants and prosecutors.
Assigns warrant numbers for checks.
Collects money for issuing warrants.
Enters bad checks into IMCBC.
Answers phones and responds to questions.
Types and distributes memos.
Files information.
Attends training classes.
Works on special projects as assigned.
Performs backup duties for the criminal and civil docket.
Supervises, trains, and instructs new employees.
Receives and receipts court costs for the summons of civil suits.
Ensures summons and complaints are prepared correctly.
Forwards paperwork to bookkeeping and the Marshal’s Department.
Issues justice numbers and case numbers for civil suits.
Issues dispossessory warrants and collects court costs.
Forwards dispossessory warrant paperwork to the Marshal’s Department.
Issues FIFAs.
Processes criminal warrant applications and forwards to the Sheriff’s Department for service.
Receives and collects court costs for writs of possession.
Forwards writ of possession paperwork to bookkeeping and the Marshal’s Department.
Performs other related duties as assigned.