Deputy Chief of Staff

Illinois House of Representatives • Springfield, IL

18h • Onsite

About The Position

The Deputy Chief of Staff for the Office of the Speaker has accountability for the Human Resources, IT, and Fiscal Units within the Office. The incumbent performs a variety of strategic and complex duties that support the mission, vision, and values of the Office. The role provides leadership for the (1) Human Resources Unit, including talent management, training design and implementation, policy interpretation, and employee relations; (2) Fiscal Unit, including timely payroll processing and new hire onboarding, personnel records management, voucher processing and audit management; and (3) IT Unit, specifically, system infrastructure and security, user support, and equipment management.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or other related field, is required.
• Minimum of 3-5 years’ Human Resource Management experience is required.
• Minimum of 3 years of executive, administration, legislative or legal experience.
• Knowledge of and familiarity with employment laws and regulations.
• Understanding of state government budgeting, accounting, payroll and payment processes.
• Understanding of IT infrastructure and security, responsiveness to user needs.
• Strong written and verbal communication skills.
• Strong computer skills.
• Good interpersonal skills.
• Must be able to demonstrate tact and diplomacy in dealing with employee issues in a wide range of diverse situations.

Nice To Haves

• MPA/MBA or JD is preferred.
• Previous experience in a government setting preferred.

Responsibilities

• Provide subject matter expertise, insight, and best practices research and advice to the Speaker and Chief of Staff on issues within work portfolio.
• Provide human resources support by managing staff issues within the guidelines of the Office’s Personnel Rules and Regulations and federal and state regulations.
• Monitor federal and state regulations and recommendation changes to ensure compliance.
• Manage investigations of personnel issues, complaints and conflicts.
• Participating in the hiring of personnel and providing advice and recommendations to supervisors on matters of hiring, compensation, discipline, and termination.
• Practice an open-door policy to encourage employees to discuss complaints, grievances, and provide feedback related to the operation of the offices.
• Facilitate employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale.
• Identifying best practices and processes to streamline and improve the delivery of Fiscal and IT services.
• Employ the use of new technology and software to make the workplace more productive, for example, the use of web-based tools.
• HR Operations - ER, Policies/Procedures, Employee Engagement and Wellness, HR Events, Vendor Management, Performance Management, Onboarding, Salary Analysis
• Inclusive Practices - Employee Engagement, DEI Strategy
• Resource Allocation
• Special Work Projects including confidential reports and managerial studies
• Fiscal Office Operations including compliance with Comptroller best practices regarding payroll and payments
• IT operations - user support; creation and compliance with security standards.

Benefits

• Health, dental, vision, prescription, behavioral health, and life insurance
• Participation in State Employees’ Retirement System
• Optional participation in health savings account and deferred compensation programs
• Competitive vacation, sick, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Senior