Deputy Chief Administrative Officer

Butte County•Oroville, CA

2d•Onsite

About The Position

Butte County is seeking an accomplished and collaborative professional to serve as a trusted leader, facilitator, project manager and communicator. The ideal candidate will demonstrate strong leadership and organizational skills, sound judgment and the ability to effectively represent the Chief Administrative Officer (CAO) in interactions with internal departments, external partners and the community. This position will provide leadership and coordination for a variety of County projects and programs, requiring the ability to build strong partnerships, facilitate complex discussions, manage competing priorities and drive initiatives from planning through successful implementation. The successful candidate will also possess knowledge of and demonstrated experience with financial management in a local government environment, including the ability to understand financial considerations, analyze information and support sound fiscal decision-making.

Requirements

General accepted accounting principles for public sector budget administration.
Butte County organization, operations, and accounting and budgeting systems.
Current legislative, political, and economic trends in governmental activities.
Principles, practices, and trends in public administration, leadership, and management.
Administrative theory, and contract and project management principles.
Principles and practices of mathematical computations and statistical modeling.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Organize, direct, and plan complex administrative services for the County.
Develop and implement long-range fiscal and operational plans.
Effectively manage, lead and delegate tasks and authority.
Assess and prioritize multiple tasks, projects and demands.
Analyze complex administrative and operational data and issues, evaluate alternatives, and make logical recommendations based on findings.
Prepare complex special reports, and effectively present organizational, demographic and statistical information to public and professional audiences.
Read, understand, and apply relevant county, state and Federal statutes, rules, ordinances, codes, regulations, administrative orders, and other governing regulations.
Assess procedures for efficient and cost effective management of resources.
Effectively represent the department and County in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.
Understand, interpret, and apply all pertinent laws, regulations, codes, and ordinances and County policies and procedures relevant to work performed.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Bachelor’s degree in public administration, business administration or a related field; and Five (5) years of progressively responsible experience in a governmental agency or non-profit, with responsibilities including organizational administration or financial and budgetary analysis.
Experience preferably coming from work directly in the County Administrator’s office.
Must possess a valid US driver’s license upon date of application.
Must obtain California driver’s license following hire date per California DMV regulations.

Responsibilities

Performs complex operations analysis work to assist the County Administrative Office in resolving budget, administrative and management issues.
Coordinates and supervises County department operations.
Resolves inter-departmental issues.
Conducts and coordinates research and studies in the review of County administrative and modernization strategies, such as organization structure and planning, administrative and operational policy, workload and efficiency, and financial and statistical trends.
Collects, compiles and analyzes data and information; develops recommendations; and prepares and presents reports to CAO and Board; directs the preparation of reports which summarize and forecast County activities and financial position based on past, present and expected operations.
Coordinates the planning and implementation of the annual County budget process; plans and monitors the budget cycle, sets and enforces timelines, and manages the formal approval process.
Monitors County budget and expenditures; reviews and analyzes annual County budget proposals for compliance with Board’s goals; consults with department management, conducts complex analyses, and develops recommendations.
Analyzes trends, and forecasts revenues, expenditures and workload based on complex internal and external data sources; evaluates program requirements and resource utilization; coordinates program planning and compliance evaluation teams.
Monitors County operations and recommends change in organization's functions and processes.
Identifies issues and collateral problems, develops alternative solutions, projects consequences of proposed actions, and presents recommendations in support of objectives.
Furnishes advice and information to CAO and Board of Supervisors as needed; reviews budget status and all Board agenda items to assure compliance with County goals and policies.
Analyzes trends and issues; interprets concerns, defines desired results, and creates solutions; resolves concerns and problems of departments; recommends direction of new County strategies.
Coordinates information and assures effective communications between County departments; clarifies and reconciles issues relating to County funds, budgets and accounting procedures.
Represents Butte County to external agencies; provides and explains technical and financial information; negotiates and coordinates intergovernmental issues and agreements.
Confers with department officials, public officials and other professionals to define and develop strategies to achieve program objectives.
Manages and directs the daily activities of the analyst work group through appropriate delegation, managerial support, and work supervision; assures the quality of the analyst’s work products.
Guides and assists department staff; provides coaching, counseling and assistance on professional responsibilities and technical skills; prioritizes and assigns tasks; develops staff skills and conducts performance evaluations; identifies training needs and provides training for staff.