Deployment Logistics Coordinator

FieldAI•Irvine, CA

4d•$75,000 - $100,000•Onsite

About The Position

We are looking for a Deployment Logistics Coordinator to manage the movement of robots, spare parts, equipment, and other materials between FieldAI HQ, customer sites, and field deployment locations. This role will serve as the central point of coordination for all deployment logistics, working closely with deployment, service, engineering, and hardware teams to ensure offsite operations run smoothly. The role will also coordinate domestic and international shipments, including freight forwarding, customs clearance, import/export compliance, carnet management, and country-specific shipping requirements.

Requirements

4+ years experience in logistics, shipping, asset management, or field operations coordination
Strong organizational skills and meticulous attention to detail
Excellent communication skills - comfortable coordinating across multiple teams and external partners
Proficiency with tracking systems, spreadsheets, and project management tools (e.g., Google Sheets, Jira, Confluence)
Valid driver's license; willingness to travel up to 25% of the time
Thrives in a fast-paced, rapidly changing environment

Nice To Haves

Experience in robotics, autonomous vehicles, or hardware company logistics
Coordinate international shipments, including commercial invoices, customs documentation, carnets, import/export compliance, freight forwarding, and country-specific shipping requirements.
Experience supporting trade shows, demos, or customer events
Exposure to inventory management systems or ERP tools

Responsibilities

Own the end-to-end logistics process for deployment and return of robots, spare parts, and equipment between HQ, customer sites, and field operations.
Coordinate domestic and international shipments, including freight carriers, customs documentation, and delivery timelines.
Maintain accurate inventory records, asset locations, calibration status, shipping history, and equipment availability to ensure deployment readiness.
Own the process for preparing, inspecting, and documenting equipment before deployment and upon return.
Serve as the primary logistics point of contact across Commercial Operations, ensuring clear communication on availability, schedules, and any delays or issues.
Maintain detailed logs of equipment usage, shipping costs, and deployment history.
When needed, travel to customer sites or events to support equipment setup, handoff, or retrieval.
Prepare, package, label, and inspect robots, batteries, spare parts, and deployment equipment for shipment.
Receive returned equipment, perform intake inspections, and coordinate repair or replenishment as needed.