Departmental Staff Assistant II

County of Kauai•Little Rock, AR

3d•$5,527 - $5,527•Onsite

About The Position

Provides staff assistance to top-level County department management; independently performs the administrative, housekeeping, and office services functions of the department; may evaluate various departmental programs, rules, regulations, and policies; and performs other duties as required. Level II: This class is characterized by its responsibility to serve a department that administers major programs requiring a work force which is organized into a relatively complex structure.

Requirements

Graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field
Three (3) years of specialized work experience
Professional experience involving personnel, office, and business management responsibilities

Responsibilities

Serves in a staff capacity and provides technical assistance to top-level County department management on administrative matters related to fiscal and personnel management and budgetary requirements
Assist with departmental payroll and maintains adequate records
Prepares correspondence and memoranda for top-level County department management, reviewing all outgoing communications for consistency with the department's objectives, policies, and procedures
May perform special studies and research as directed and prepare reports making sound recommendations
Reviews internal procedures and practices and recommends revisions
Serves as liaison between top-level County department management and other operating officials
Maintains records of employees' sick leave, vacation, increment dates, etc., and informs employees of their respective status
Advises employees of personnel rules, regulations, and procedures
Establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, personnel record, etc.
Reviews, analyzes, compiles, and prepares budgetary requests from divisions
Participates in the preparation of financial statements and reports, budgetary estimates, and other statistical reports
Reviews and approves expenditures for supplies and equipment to ensure that expenses are within program and budgetary limits
Monitors purchase records and controls
Participates in departmental planning and programming activities
Initiates studies, prepares reports and makes recommendations for action
Prepares annual and special reports on departmental operations and accomplishments
Performs other related duties as required