Departmental Assistant, Legal Support (Legal Services) (Telework/Hybrid)

CBC/Radio-Canada • Montreal, QC

9d • Hybrid

About The Position

This position is a combination of remote work and in-office presence. Work arrangements will be discussed with the manager upon hiring, in accordance with the guidelines set by the department. As Legal Assistant, your main objective will be to provide administrative support to lawyers working at CBC Radio-Canada's Legal Services, in Montreal. More specifically, you will coordinate office activities, as well as establish priorities and rushes for the lawyers you work with. You will provide assistance throughout all stages of legal matters and compile basic data to facilitate requests for current and non-current information. You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.

Requirements

• College diploma in legal secretarial or the equivalent
• Minimum three (3) years relevant experience as a legal secretary and/or legal assistant
• Very good knowledge of the Windows environment, Word, Excel, and PowerPoint
• Fluency in French (spoken and written)
• Good knowledge of English (spoken and written) mandatory
• Excellent interpersonal skills: tact and diplomacy
• Strong organizational (able to prioritize effectively) and time-management skills
• Strong capacity to work with little supervision; as well as to demonstrate initiative, accuracy and thoroughness
• Discretion to perform all duties with complete confidentiality
• Candidates may be subject to skills and knowledge testing
• A mandatory Criminal record check
• Other background checks may be conducted based on the operational requirements of the position

Responsibilities

• Coordinate office activities
• Establish priorities and rushes for lawyers
• Provide assistance throughout all stages of legal matters
• Compile basic data to facilitate requests for current and non-current information
• Liaise with Corporation components and service departments, as well as external stakeholders
• Perform data entry and document formatting
• Maintain agendas
• Arrange meetings and/or travel
• Fill out expense accounts
• Ensure physical and electronic filing
• Organize filing systems

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree