Department Support

Baxter International Inc.•Round Lake, IL

11d•$60,000 - $82,500

About The Position

The Department Support Specialist is responsible for providing end-to-end administrative, financial, and operational support to the site organization, with primary focus on supporting the Engineering team. The role ensures effective project cost control, accurate billing, labor tracking, and administrative coordination, enabling Project Managers and technical teams to focus on execution and delivery. This position also plays an important role in cross-site collaboration with the Switzerland team, supporting the alignment and merging of department support processes across the group.

Requirements

High school diploma or GED required.
3+ years in a related field preferred
Experience in department support, administrative, or project support roles, preferably in an engineering or industrial environment.
Good understanding of project cost control, billing, and forecasting.
Strong organizational and coordination skills.
High attention to detail and accuracy.
Ability to work effectively in cross-functional and international teams.
Dynamic and flexible mindset in a changing environment.
Strong team-working and collaboration skills.
Proactive, reliable, and service-oriented approach.
Clear communication and stakeholder support capability.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Responsibilities

Support Project Managers in project budget control and financial monitoring.
Track project costs and highlight deviations versus budget.
Maintain accurate and up-to-date financial project data.
Manage month-end billing activities, including: Internal Baxter projects, Third-party customer projects.
Ensure timely and accurate billing of spare parts and technical services.
Coordinate with Finance to ensure billing accuracy and compliance with internal procedures.
Prepare, review, and update project charge-out forecasts in collaboration with Project Managers.
Monitor forecast versus actuals and support corrective actions when required.
Perform labor tracking and cost control for departmental activities.
Support management with visibility on labor utilization and cost trends.
Act as back-up for purchase request preparation and submission.
Ensure purchasing documentation is complete, accurate, and aligned with internal policies.
Provide day-to-day administrative and operational support to the Engineering team and related departments.
Support reporting, documentation, and coordination activities.
Act as a reliable point of contact for department support topics.
Work in close cooperation with the Switzerland Engineering and Department Support teams.
Support the harmonization and merging of support processes across sites.
Contribute to continuous improvement, standardization, and best-practice sharing.

Benefits

medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
educational assistance programs
paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave
commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
childcare benefits