Department Specialist IV

General Atomics • San Diego, CA

7h

About The Position

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. We have an exciting opportunity for a Department Specialist to join the Financial Services team supporting the Systems Integration group. The position will provide essential support to a collaborative finance team. The role focuses on reviewing expense reports, conducting top‑level cost reviews, generating cost transfers, and ensuring accurate tracking across multiple programs. The ideal candidate excels at organization, prioritization, and maintaining accuracy in a fast‑paced environment. This position requires strong attention to detail, the ability to work independently and within a team, and a commitment to following company policies and program‑specific requirements.

Requirements

• High school diploma or equivalent
• Four or more years experience in a field related to the specialized functional area or unit where assigned.
• Strong organizational skills with the ability to set priorities and manage multiple tasks
• High attention to detail and accuracy in reviewing information
• Ability to work independently and collaboratively within a team
• Proficiency with spreadsheets and standard office productivity tools
• Ability to track and manage information across multiple programs with varying requirements
• Clear and professional written and verbal communication skills
• Ability to identify issues, solve and respond to routine problems or situations that require interpretation.

Responsibilities

• Review employee expense reports to ensure costs are assigned to the correct charge numbers, comply with company policy, and align with the stated purpose of travel or business activity.
• Perform top‑level reviews of departmental costs to identify inconsistencies, ensure accuracy, and support proper financial processing.
• Prepare and process cost transfers in accordance with established procedures and internal controls.
• Track information across multiple programs, ensuring unique program requirements are followed in expense submissions and documentation.
• Assimilates data and prepares requested reports, and presentations
• Provide general administrative support to the finance team, contributing to a smooth and efficient workflow.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED