Department Services Assistant, Faculty of Science

Langara College • Redmond, WA

1d • CA$30 - CA$34 • Hybrid

About The Position

The Department Services Assistant provides secretarial and administrative support to several Department Chairs within the primary Faculty as assigned. Key responsibilities include assisting the Chairs with the organization of faculty and support staff recruitment, faculty evaluation and new employee onboarding processes. This position is integral in coordinating internal and external meetings, and provides support in conference and events coordination, as required. The Department Services Assistant provides clerical and general office support to the Chairs, Assistant Chairs, and Coordinators, wherever possible to alleviate extraordinary needs for additional administrative support. This position works collaboratively with the Academic Administrative team to provide back-up during absences and may be assigned to support another Faculty. This position may perform other related duties and ad hoc projects, as required.

Requirements

• Completion of a one (1) year certificate in Applied Business or Business Administration (or equivalent)
• Four (4) years of recent related administrative experience, preferably within a post-secondary environment
• Thorough knowledge of post-secondary policies and procedures preferred
• Knowledge of current office procedures
• Effective communication skills, both written and oral
• Excellent interpersonal skills; ability to establish and maintain effective working relationships
• Demonstrated ability to multitask and prioritize; strong organizational and time management skills
• Demonstrated ability to meet changing deadlines with frequent interruptions
• Proven ability to exercise sound judgement and action when dealing with confidential and sensitive matters; ability to maintain tact and discretion
• Ability to work independently with minimal supervision and as part of a work team
• Ability to adapt quickly to ongoing changes in procedures, policies, and organizational structure
• Ability to learn and adopt new technologies and applications
• Ability to develop and maintain spreadsheets and ongoing management of departmental statistics and reports
• Strong computer skills and intermediate to advance proficiency in MS Office Suite applications, internet and email
• Demonstrated ability to organize calendars, coordinate meetings, prepare agendas and take meeting minutes
• Keyboarding: 40 wpm

Nice To Haves

• Preference given to candidates with experience supporting multiple managers simultaneously

Responsibilities

• Assisting the Chairs with the organization of faculty and support staff recruitment
• Assisting the Chairs with faculty evaluation
• Assisting the Chairs with new employee onboarding processes
• Coordinating internal and external meetings
• Providing support in conference and events coordination
• Providing clerical and general office support to the Chairs, Assistant Chairs, and Coordinators
• Providing back-up support to the Academic Administrative team during absences
• Performing other related duties and ad hoc projects, as required

Benefits

• Extensive medical, dental, and vision coverage
• Hybrid-work program for eligible positions
• Generous vacation package plus paid time off during college winter closure (1 week in December)
• Employer paid defined benefit pension plan
• Potential eligibility for educational, training, and developmental programs
• Access to on-site daycare subject to availability
• Tuition waivers for courses at Langara College, subject to space availability
• Course/program tuition reimbursements
• Wellness classes and campus engagement events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree