Department Secretary - General (Central Administration) - General Interest

Frisco ISD • Frisco, TX

2d

About The Position

Organize and manage the routine work activities of the department and provide clerical services to department supervisors.

Requirements

• High school diploma or GED
• Proficient skills in keyboarding, word processing, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, databases, word processing, and general office publications
• Ability to prioritize workflow to address the multiple needs of the supervisor
• Knowledge of basic accounting principles
• Willingness to collaborate with members of an office team
• Ability to maintain confidentiality of information
• Ability to work independently and problem solve as needed
• Three years of administrative support experience preferred, preferably in a public education environment

Nice To Haves

• College degree preferred

Responsibilities

• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Maintain records as needed.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Schedule meetings and appointments, including training rooms, and maintain calendars.
• Receive, store, and issue supplies and equipment.
• Manage department reception desk when needed.
• Perform routine bookkeeping tasks for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Prepare written correspondence, forms, schedules, or reports for supervisor and other department staff.
• Update handbooks, policy manuals, and other documents as assigned.
• Assist staff, parents, and community members as needed.
• Maintain confidentiality.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees