Department Research Administrator

University of Wisconsin Madison • Madison, WI

3d • $72,000 • Hybrid

About The Position

We are seeking a Department Research Administrator to provide proposal and award management support to designated engineering units. Core duties of this role include proposal development, award setup, project management and closeout. Additionally, this position will work with Principal Investigators (PIs), Key Personnel and research staff to develop nontechnical and budgetary proposal documents, ensuring accuracy and compliance with sponsor, state and university requirements, administrative management of awards, and closeout/ reporting. A successful candidate will be skilled in time management, attention to detail, and collaborative work, as well as have the ability to adapt to varied workflows and department cultures. This position is part of the College of Engineering Research Services Team and reports directly to the Research Administration Associate Director. The College of Engineering has 8 academic departments and over 30 centers that annually submit over 600 proposals resulting in approximately $103 million in awards and close to $132 million in research expenditures.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to 3 days remote, with 2 days onsite after an initial training period which will require working 5 days on site.

Requirements

• 1 year required in grant management/research administration at a university or research organization
• Experience in cloud-based grant administration or financial computer systems.
• Proficiency using Microsoft Word, Excel, and PowerPoint, or Google Suite

Nice To Haves

• 2 years of experience in grant management/research administration at a university or research organization
• Experience applying fiscal and administrative rules, regulations and procedures for administering sponsored projects.
• Experience with Workday ERP (Enterprise Resource Planning)
• Demonstrated track record of working collaboratively with multiple groups/stakeholders.
• Excellent organizational skills and attention to detail with a demonstrated ability to simultaneously execute multiple tasks while responding to multiple demands.
• Demonstrated ability to work independently to solve problems.
• Excellent oral and written communication skills.

Responsibilities

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• May supervise the day-to-day activities of research administration staff
• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director
• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree