Department Manager, Mathematics

University of Notre Dame•Notre Dame, IN

About The Position

The Department Manager provides comprehensive administrative, financial, and operational support to the Department Chair and oversees the department's day-to-day administrative functions. This role is responsible for departmental financial operations, grant administration, facilities oversight, faculty recruitment and advancement, staff supervision, and coordination of departmental programs and events. Working independently with limited direction, the Department Manager develops and implements effective processes and procedures to support departmental goals, ensure compliance with University policies, and promote efficient operations. The position collaborates closely with faculty, staff, College leadership, and University offices to address complex administrative matters and support the department’s academic and research missions.

Requirements

Bachelor’s degree.
Two or more years of relevant administrative, financial, or operational experience.
Strong communication, organizational, and interpersonal skills.
Willingness to learn and adapt to current administrative policies and procedures.
Foundational knowledge of accounting, budgeting, purchasing, and financial management.
Ability to work independently, exercise sound judgment, solve problems, and manage competing priorities under pressure.
Proficiency with Microsoft Office, Adobe Acrobat, Google Workspace, and other relevant software.
Strong attention to detail and ability to handle confidential financial, personnel, and faculty information.

Responsibilities

Oversee departmental administrative operations and develop processes to improve efficiency and consistency.
Develop, manage, and forecast operating and restricted budgets in collaboration with the Dean’s Office.
Partner with Research and Sponsored Programs Administrators (RSPAs) and Principal Investigators (PIs) on grant management, expenditures, purchasing, and funding questions.
Review departmental operating and revenue-generating budgets quarterly with the Dean and Director of Finance.
Manage facilities and space for Hurley Hall and the Hayes-Healy Center, coordinating maintenance, repairs, and renovations with University partners.
Work with the Department Chair to coordinate faculty recruitment, candidate interviews and visits, hiring, immigration processes, and postdoctoral appointments.
In collaboration with the Department Chair, administer faculty reappointment, tenure, and promotion processes, ensuring required documentation and deadlines are met.
Participate in the hiring, training, and professional development of non-exempt staff and provide oversight of administrative support functions.
Oversee the department website and coordinate updates to maintain accurate information.
Serve as a liaison among faculty, staff, College leadership, and University offices to resolve issues and coordinate administrative processes.
Apply University policies and procedures while maintaining confidentiality and ensuring accurate, timely completion of departmental responsibilities.
Maintain knowledge of departmental procedures and provide administrative support across undergraduate and graduate functions as needed.