Department Human Resources Specialist Senior

Arizona State University•Tempe, AZ

1d•$60,000 - $70,000•Hybrid

About The Position

The School of International Letters and Cultures (SILC) at the Tempe campus seeks a highly detail-oriented Department HR Manager to manage human resources functions for the unit. Under the general direction of the Asst. Director of Operations, the successful candidate will be a reliable self-starter who is able to prioritize and independently manage their workload to meet set deadlines. The candidate will be responsible for the development and implementation of human resources management and operations strategies. The position also includes improving operational effectiveness and efficiency while providing HR leadership and direction to management and staff, not only transactional HR processing. The functions require keen attention to detail, excellent communication skills, discretion, and judgement. The duties include but are not limited to faculty personnel actions; academic and non-academic staffing coordination; payroll management; immigration matters, human resource compliance; maintaining and retention of unit personnel files and other functions designated by the school.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Demonstrated knowledge of human resources management.
Knowledge of business operations including budget review, payroll reconciliations, and other financial processes.
Experience processing a high volume of HR/payroll/academic operations and maintaining confidential personnel file.
Demonstrated knowledge of FLSA, FMLA, ACA and University policies and procedures.
Skill in effective communication, both verbal and written.
Ability to work effectively and adapt in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Nice To Haves

SHRM-CP or SHRM-SCP credential (or equivalent)
Experience working in higher education or academic unit.
Experience in processing and managing immigration matters: visas, e.g. O-1, H1-B, J-1, and permanent residency
Experience with ASU systems such as Workday, Interfolio, Peoplesoft, Analytics, Microsoft Excel, DropBox, and Googlesheets
Experience effectively utilizing new technology, practices, policies and methods
Experience in working effectively and collaboratively with faculty, staff and students.

Responsibilities

Performs management-level oversight of HR operations.
Manages faculty, postdoc, staff. and student worker searches, retirements/resignations, job changes, and terminations in Workday and Interfolio, ensuring onboarding and offboarding is complete.
Assess unit operational functions and develop procedures, objectives, and strategies to improve efficiency, accuracy, compliance, and service delivery.
Advise, interpret, and provide direction to management and staff on university rules, HR procedures, payroll matters, benefits concerns, and applicable federal, state, and local laws/regulations.
Provides support for the unit’s academic personnel processes - promotion/tenure, career-track promotions, probationary reviews, progress towards tenure reviews, academic appointments, administrative appointments, and Notice of Appointments.
Manages Faculty Associate hires/renewals and Summer faculty Teaching/Other/Research hires/renewals and TA/RA hires/renewals.
Oversees the unit’s timekeeping operations and coordinates with supervisors to ensure all time entries are accurate and approves all unit time submitted by payroll deadlines.
Maintains accurate records of time reporting for audit purposes.
Coordinates with OHR as the unit contact for Leave of Absence requests.
Processes payroll cost allocations and accounting adjustments, as needed, working collaboratively with other ASU units when appropriate.
Manages HR and payroll quality control - resolves payroll discrepancies and works as a liaison between the unit and OHR and/or Payroll.
Manage contingent worker, faculty affiliate, and adjunct processes.
Coordinate all faculty visa application and renewal processes, such as but not limited to H1-B, J-1 Visas, and permanent residency.
Work closely with the Asst. Director of Operations to review payroll expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
Assists as needed with the unit's faculty annual evaluation process.
Track and ensure trainings and benefits enrollment are complete.
Maintain appropriate personnel records based on OHR, state and federal guidelines.
Ensure compliance with employment laws and institutional policies.
Oversees and manages the response to internal and external audit requests, including payroll reconciliation documentation.
Works closely with college administration and central OHR Benefits office to coordinate faculty and staff benefit issues.
Advises and assists managers and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions. Providing alternatives, facilitating decision-making, and helping determine appropriate actions.
Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests.
Works closely with college administration and central OHR to develop and implement all departmental human resource activities to ensure adherence with university policies, practices and regulations.
Provide back up support to SILC Front desk, faculty candidate itineraries and travel arrangements.
Performs other duties as assigned to ensure the continuity of unit operations and to meet customer service needs.