Department Faculty Coordinator, Neurology

UT Southwestern Medical Center • Dallas, TX

1d • Onsite

About The Position

This role provides departmental coordination for all aspects of new and existing faculty academic appointments in a large and complex department. This includes appointments, reappointments, evaluations, promotion and tenure processes, post-tenure processes, and other changes to faculty appointments. The position works closely with the Southwestern Medical School (SMS) Office of the Dean and requires frequent walking between office locations, departmental meetings, and administrative offices across campus. The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions, with over 90 full-time faculty in 12 subspecialty sections. The department supports complex and innovative approaches to neurological care, novel research programs, and educational opportunities for trainees. Through collaborations with the O’Donnell Brain Institute, the department is developing state-of-the-art facilities for drug and device testing and fostering collaborative research on brain disease therapy.

Requirements

• High School Diploma or equivalent.
• 5 years of progressively responsible administrative experience in medical, scientific, or health care environment.
• An equivalent combination of education and directly related experience may be substituted in lieu of the stated requirements.
• Work may require sitting and standing for long periods of time.
• Work requires ability to organize and prioritize work to meet deadlines.
• Work requires ability to read, write, analyze data and develop plans, procedures, and coordinate persons and other resources to accomplish goals.
• Work requires ability to use common office equipment such as computer, copier, fax, etc.
• Work requires extensive experience with spreadsheet, word processing, and database software.
• Work requires personal and telephone contact with all levels of internal external personnel and organizations.
• Work requires responsibility for maintenance and tracking of accounts assigned to projects or programs.
• Work requires responsibility for reviewing, developing, recommending, and implementing policies and procedures relating to assigned activity, program, or function.
• Work requires strong written and verbal communication skills.

Responsibilities

• Coordinate faculty recruitment activities, including posting positions, managing search committee logistics, scheduling candidate interviews, and preparing offer letters.
• Coordinate and manage faculty administrative processes throughout the faculty lifecycle, including Annual Faculty Evaluations, Promotion and Tenure Reviews, Post-Tenure Reviews, and related activities.
• Coordinates Department annual faculty reappointment letter process.
• Track and report faculty-related data (headcount, appointment status, effort reporting) for department and institutional reporting requirements.
• Provide backup and support to the Credentialing Coordinator for faculty onboarding tasks, including new hire paperwork, credentialing/privileging coordination, orientation scheduling, and systems access setup, as needed.
• Train, schedule, and manage performance of direct staff, including conducting evaluations and coordinating daily workflow assignments.
• Assist with faculty committee support, including scheduling, agenda preparation, and minutes for faculty affairs–related committees.
• May gather information to ensure compliance of malpractice/risk management for faculty, fellow and residents.
• Process space survey.
• Provide back-up administrative support to the Department Chair.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED