Temporary Department Coordinator - Political Science

Rice University•Houston, TX

6d•Onsite

About The Position

The Temporary Department Coordinator provides critical administrative, operational, and event support for the Department of Political Science. This role serves as the main point of contact for department faculty, students, and visiting guests, ensuring smooth daily academic and logistical operations. Under the supervision of the Department Administrator, the Department Coordinator provides administrative and operational support to the Department of Political Science. This is a part-time position working 20 hrs/week.

Requirements

Associate’s degree or higher
2+ years of experience working in an office environment
Functional knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
Basic skills to organize data into a reportable format
Strong verbal and written communication skills
Attention to detail and possess organizational skills
Ability to work under moderate supervision and complete tasks in a timely manner
Customer service oriented

Nice To Haves

Bachelor’s degree
Experience working in an institution of higher education
Experience with Oracle Cloud
Experience with cloud applications (Google Docs, Google Sheets, etc.)
Experience with financial business systems for purchasing, processing expenses, etc.

Responsibilities

Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
Interprets, implements, and ensures compliance with policies and procedures, and recommends alternative solutions
Monitors and tracks expenses; processes financial transactions, expense reports, honoraria, and reimbursements
Represents the department within the school
Performs all other duties as assigned
Provide event support by creating flyers, advertising events, setup/take-down, supplies, etc.
Assist with scheduling duties such as guest speaker itineraries, reservations, transportation, etc.
Handle purchasing for office inventory, catering orders, parking vouchers, etc.
Maintain conference room scheduling
Receive and distribute mail