Department Coordinator

Heritage Auctions•New York, NY

7d•$20 - $21•Onsite

About The Position

Heritage Auctions is seeking a detail-oriented Operations Coordinator with excellent client service skills to support operations for their regional office in New York. This role is responsible for supporting daily operations in multiple departments, including packing, shipping, and receiving, entering consignment property, and assisting otherwise as needed. The ideal candidate has a knack for antiques and collectibles, previous shipping experience, and a sharp eye for detail.

Requirements

High school diploma required.
Minimum 2+ years of operations or shipping experience.
Strong knowledge of logistics.
Ability to prioritize and multi-task.
Must be highly detail-oriented.
Excellent communication and interpersonal skills; demonstrated ability to communicate with all organizational levels.
Flexibility to work overtime and weekend hours when necessary.

Nice To Haves

Bachelor’s degree preferred.
Auction experience preferred.
Valid Driver’s License preferred.

Responsibilities

Process incoming consignments and shipments accurately and efficiently, including opening packages, unpacking contents safely and thoroughly, labeling/tagging and verifying contents of packages, and creating/updating electronic reports for the consignment.
Support and communicate with Consignment Directors throughout the consignment process.
Communicate with clients as needed during the consignment process.
Research the status of consignments.
Pack and ship consigned property appropriately, with extra care in handling fragile and delicate items.
Assist in loading and unloading items.
Comply with office and property security requirements and office operating procedures.
Assist with local highlights previews, appraisal days, and other events as needed (assist with event logistics such as catering, supplies, furniture rentals).
Perform general art handling responsibilities.
Maintain gallery display space and common areas (i.e. painting and spackling).
Perform inventories of consignment material.