Department Coordinator V (Part-Time)

University of Louisville

7d • Onsite

About The Position

The Department Coordinator V oversees both the daily and long-term operations of the University of Louisville Brandeis School of Law’s Law Clinic (“Clinic”). A large part of the Clinic’s operations involves managing both the physical and electronic case management system, providing administrative support to the Clinical staff (including a Director, Professor, and Staff Attorney), and generally serving as a resource for information about the Clinic for students, clients, and court staff. The position also assists in the planning, development, and evaluation of services and activities of the Clinic.

Requirements

• Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience.
• Grade 5 (Hourly)

Nice To Haves

• Proficient in MS Outlook, Excel, PowerPoint, and Word.
• Strong organizational skills, both for the Clinic’s physical and electronic spaces.
• Effective interpersonal communication skills, especially in high-emotion situations.
• One to three years of experience in an office setting, performing administrative or related work.
• Experience with survivors of domestic violence and/or litigants facing eviction.
• Spanish-speaking.

Responsibilities

• Management of the Clinic’s case management systems and calendar, including running conflict checks and coordination of students’ office hours.
• Overseeing the Clinic’s expenses and expense accounts, including parking, office supplies, program registrations, and swipe cards.
• Assisting the Director and staff to develop and produce learning materials and case data forms.
• Respond to phone calls and voicemail at the Clinic’s front desk and emails to the Clinic’s service accounts.
• Generally direct and oversee the daily operations of the Clinic’s business.
• Knowledge of the Law School’s policies and procedures, including academic requirements for successful participation in the Clinic.
• Participate in professional organizations and trainings in order to improve job performance.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level